Analyst II, Accounts Payable

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Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.   
• Professional development opportunities through the Lindenwood Learning Academy.

Job Title: Analyst II, Accounts Payable

Division: Fiscal Affairs

Evaluation Group: Staff

FLSA Status: Exempt

Reports To: Manager, Accounts Payable

Positions Supervised: N/A

The accounts payable analyst II independently manages and oversees complex accounts payable processes, including expense reports, invoices, and supplier invoice requests in Workday. This position is primarily responsible for maintaining the supplier database, which involves creating and managing non-procurement suppliers, conducting supplier audits, and establishing supplier controls and procedures. The role also requires advanced analysis of payment trends, audit findings, and process improvements to enhance accounts payable operations.

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Oversees the management of University issued credit cards, including maintaining inventory and credit limits; communicating fraudulent activity; and issuing and renewing credit cards
• Analyzes and processes expense reports for proper coding; audits system-selected expense reports to determine unapproved charges and assure compliance with University policies/guidelines
• Prepares, analyzes, and issues settlement runs weekly, ensuring the prevention of duplicate payments and accuracy for high-dollar items
• Analyzes unreconciled checks and determines if they need to be canceled and re-issued
• Verifies that all invoices, rentals, and expense reimbursements are processed accurately and in a timely manner
• Verifies that transactions and contracts follow University polices
• Compares prior and present month utility bills; notes major increases/decreases; sends questions to accounts payable manager
• Updates, creates, and de-activates suppliers in Workday, as needed, while maintaining supplier documentation compliance
• Performs periodic supplier reviews to ensure data accuracy and completeness
• Serves as a subject matter expert for accounts payable operations and supports the accounts payable manager in training the analyst I, accounts payable
• Performs annual 1099 and non-1099 audits; assists manager with the annual 1099 process
• Assists with investigating and resolving accounts payable issues related to invoices and payments
• Checks the Accounts Payable department email inbox
• Makes recommendations for improvements to business processes
• Ensures that all workflow is complete within daily/weekly deadlines

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values
• Ensures good working relationships with vendors and acknowledges queries

Communication, Teamwork, and Collaboration

• Ensures good working relationships with campus community and acknowledges queries
• Reconciles transactions by notifying departments of any known discrepancies

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree in accounting
• Minimum 4 years’ related work experience

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Ability to communicate effectively, both verbally and in writing, with all organizational levels
• Ability to coordinate with other departments
• Strong interpersonal skills
• Highly organized
• Strong professional integrity and ability to maintain strict confidentiality

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please click here to view Lindenwood University’s flexible work designation descriptions.

• General office setting
• Standard Flex
• Designated quiet, distraction-free workspace with reliable, high-speed internet and camera for video calls
• Considerable phone and computer time, utilizing a Virtual Private Network (VPN) and Customer Relationship Manager (CRM) system

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to use repetitive wrist, hand, and finger movements to type regularly
• Ability to sit for extended periods of time
• Adequately mobile to attend events on campus and in the community
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees.  Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.