Administrator

Administrator 

Location: Southwark 

Salary: £30,784

Hours: 40 hours weekly 

What we can offer you;

• 25 days of annual leave.

• Refer a driver to us once you’ve joined and earn £1000.

• Access to our people’s pension scheme.

• Free physiotherapy service.

• Discounts on everything from groceries to well known retailers.

• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to.

• 24 hour access to a virtual GP, 365 days a year, for you and family members in your household.

• Ongoing training and development opportunities, allowing you to reach your full potential.

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone.

With one of the largest growing fleets in the UK, our drivers are pivotal to delivering essential services. They work hard to serve their local communities and make a positive impact every day.

Whether you’re looking to overhaul the industry, or just do a good day’s work, we know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture. 

What you'll be doing;

• Preparing and processing payroll data for agency and staff; inputting time sheets and absence records onto Workday

• Perform relevant duties in relation to starters and leavers, including processing and checking Right to Work documentation; management of local personnel files and staff details on Workday

• Administrative support to managers for personnel matters such as performance management, grievance and disciplinaries

• Facilitate the booking and coordination of training for Southwark operations and manage the associated records

• Dealing with information requests and documentation from management, internal departments and third parties; drafting standard and non standard correspondence

• Arranging and coordinating Occupational Health scheduling and physio appointments

• Raising purchase orders with approved suppliers, receipting purchase orders following the delivery of goods/services and resolving associated invoice queries. Raising of invoices on Workday, as requested

• Ensuring PPM tasks assigned to the Support Services team are completed, recorded and closed on HxGN

• Monitoring faults and defects on the FM Issues Log; initiate corrective actions with internal teams and external contractors and track actions to ensure issues are resolved in a timely manner

• Management of uniform/PPE stock levels (as assigned), fulfilling PPE requests from the operational teams 

• Sourcing products and services from suppliers and contractors, obtaining quotes for new services and setting up new suppliers on company systems as required

• Coordination of contractor activity, including liaison with contractors to ensure service schedules are fulfilled. Ensuring all contractors undergo site induction, checking of contractor RAMS and monitoring all aspects of contractor performance

• Maintenance of assigned compliance records and registers, including but not limited to LOLER Register and Fire Log

• Maintenance of Odyssey (fuel system) and associated spreadsheets, including fuel key requests and fuel deliveries

• Maintenance of utilities spreadsheets for meter readings, Thames Water samples, certificates of analysis, etc.

• Manage and control petty cash issue and receipts, including petty cash cards

• Fulfil assigned responsibilities in respect of site security, including the issue access passes and parking permits, and provision of CCTV footage as per local procedure

• Contribution and participation in month-end data/documentation/information gathering processes

• Provide cover for core support functions as directed by the Support Manager, including Reception Desk cover

• To carry out other appropriate duties as assigned by line management

What we're looking for;

Essential:

• Excellent communication skills

• Ability to work well under pressure- fast but efficient 

• Administration experience 

• Computer literate 

What’s next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career. 

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. 

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.