Administrator

Job Description

Provide administrative and operational support to Estate Administrators to ensure efficient handling of deceased estates and fiduciary matters, while maintaining compliance and excellent client service.

Document Management

• Prepare, scan, and file estate-related documentation (e.g., death certificates, letters of executorship, tax forms).
• Maintain accurate records in estate management systems.

Compliance Support

• Assist with FICA/KYC verification and ensure all supporting documents are complete.
• Track compliance deadlines and escalate where necessary.

Client & Stakeholder Liaison

• Handle routine client queries and provide status updates under guidance of Estate Administrators.
• Coordinate with banks, Master of the High Court, SARS, and other institutions for document submissions.

System & Data Management

• Update estate progress on internal systems as well as the Estates Administrators.   To ensure that all correspondence are in all relevant folders of the different estates.
• Ensure confidentiality and accuracy of all client data.

Financial Administration

• Capture payments, invoices (procurement system), and receipts in line with estate processes.
• Prepare basic reconciliations for estates Control and System bank accounts.

Skills & Competencies

• Strong administrative and organizational skills.
• Attention to detail and ability to work under pressure.
• Good communication and client service orientation.
• Familiarity with fiduciary processes (advantageous but not essential).
• Strong computer literacy and proficiency in relevant software applications.
• Ability to produce clear, accurate, and grammatically correct written communication in emails and documentation.
• Acts with professionalism and fosters teamwork, ensuring alignment and cooperation within the group.
• Shows resilience and a collaborative mindset by embracing change and offering help where needed.
• Displays a proactive attitude toward personal development and demonstrates a commitment to continuous learning and upskilling

Qualifications and Skills:

• Matric (essential), relevant certificate/diploma in administration or legal studies (advantageous).
• 1-2 years relevant experience
• Knowledge of Estate Administration advantageous
• Comprehensive on-the-job training will be provided. While prior experience is valuable, please note that systems and processes vary across companies, and training will ensure familiarity with our specific tools and procedures.
• Understanding of estate administration procedures is beneficial but not essential.

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Job Details

Take note that applications will not be accepted on the below date and onwards, kindly submit applications ahead of the closing date indicated below.

17/12/25