Administrative Technician (OA)

Administrative Technician (OA)

Department: Department of Health and Human Services

Location(s): Montgomery County, Maryland

Salary Range: $46610 - $75059 Per Year

Job Summary: If you enjoy working across a variety of administrative functions like office operations, budgeting, procurement, HR, and travel coordination, this could be a great opportunity for you. In this role, you'll help keep the office running smoothly by managing records, coordinating meetings, and supporting staff and leadership with day-to-day needs. If you're organized, detail-oriented, and enjoy supporting a busy team, consider applying and making an impact in a fast-paced environment!

Major Duties:

• GS-05 Grade Level: Develop and maintain filing systems. Ensure that the maintenance of records meets policies, procedures, and unwritten guidelines. Provide support in the areas of space, facilities and parking. Monitor and acquire office supplies for the workplace, ensure adequate stock of all purchases, and reorders supplies as appropriate. Monitor the use and rate of expenditures of select items in program budgets. Perform a variety of human resource related duties such as preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions. Arranges travel for staff members, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff en-route; and preparing travel vouchers, travel orders, and requests for travel advances. GS-06 Grade Level: Attend meetings and prepare and distribute the minutes of the meetings. Assist in coordinating the logistics of meetings for senior staff by scheduling conference rooms, ensuring audiovisual support, making copies of handouts, sending out packets. Prepare and assure that procurement requests for supplies, materials and services are documented, justified and cleared appropriately. Communicate with vendors to ensure that products and services meet program requirements. Identify, compile, and provide a wide variety of detailed budgetary data related to different accounts, object classes, and line items in support of human resources, procurement, travel, etc. Perform a variety of human resource related duties such as preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports personnel actions. Perform office service processes and requirements such as document preparation, printing, copying, fax, mail, telephone and other communications services. Arrange travel for staff, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff en-route; and preparing travel vouchers, travel orders, and requests for travel advances. GS-07 (full-performance) Grade Level: Advise supervisor on the practical and technical aspects of office administration, to include procurement, budget, human resources, office automation, training, timekeeping, and travel, and performs staff support work in each of these areas. Serve as main point of contact for property control. Ensure that inventories are accomplished according to schedule, that sensitive items are signed for, and that property identification tags are affixed to the property. Update the office's supply sources catalogues; purchases supplies, equipment, and services through open market purchase by blanket agreement, cash or field purchase order, or similar methods; and processes and tracks purchase documents. Communicate with vendors to ensure that products and services meet program requirements. Provide technical assistance in the formulation and development of budget estimates. Perform a variety of human resource related duties including preparation of personnel packages and updates, assistance with the recruitment process, assistance with in-and-out processing of staff, and maintenance of updated reports on personnel actions. Manage inventory of automation hardware, applications software, operating systems software, testing instrumentation, and other related items. Arrange travel for staff, including scheduling transportation, arranging hotel accommodations; keeping in touch with staff en-route; and preparing travel vouchers, travel orders, and requests for travel advances.

Qualifications: In order to qualify for an Administrative Technician (OA), GS-0303 position at the GS-05 level, you must have: A. completed 4 years of education above high school; OR B. 1 year of specialized experience equivalent to at least the GS-04 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) maintaining an office filing system; (2) managing office supplies (i.e., checking stock, determining inventory levels, and verifying receipt of delivered items); (3) maintaining timekeeping records; AND (4) receiving and directing telephone calls and visitors; OR C. a combination of post high school education and experience that meets 100% of the qualification requirements for this position. In order to qualify for an Administrative Technician (OA), GS-0303 position at the GS-06 level, you must have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) preparing procurement requests for supplies, materials and services; (2) tracking the use and rate of expenditures of select items in program budgets; (3) coordinating meeting and travel logistics (e.g., creating itineraries, finding affordable airfare and hotels, identifying meeting locations, etc.); AND (4) responding to customer or client inquiries (e.g., forwarding/directing messages, confirming customer orders, keeping customers informed of order status). In order to qualify for an Administrative Technician (OA), GS-0303 position at the GS-07 level, you must have 1 year of specialized experience equivalent to at least the GS-5 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: (1) serving as an office records custodian by sorting, classifying, maintaining, and, purging official files; (2) gathering data for use in budget allocations; (3) performing a variety of personnel related duties, such as preparing personnel packages or in-processing new staff; (4) placing procurement orders and following up with vendors for status updates; AND (5) coordinating meeting and travel logistics (e.g., creating itineraries, finding affordable airfare and hotels, identifying meeting locations, etc). In addition, at all grade levels, you must be able to type at least 40 or more words per minute with 3 or fewer errors in a 5 minute sample. You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay. Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12946684

How to Apply: This announcement accepts applications during the open period of Monday, May 4, 2026 to Friday, May 8, 2026; unless the applicant cut-off (100 applications) is reached. This announcement will close at 11:59PM Eastern Time (ET) on Friday, May 8, 2026, or on the day the 100th application is received, whichever comes first. Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete and submit all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents sections. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click Apply Online button. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. See the "Required Documents" section for any additional forms and/or supplemental materials required. Read all Eligibility questions and respond accordingly to any Eligibility you wish to claim. You will only be considered for those Eligibility questions (Veteran, Schedule A, etc.) you respond in the affirmative to, regardless of what documentation you submit. We cannot assume you intended to respond differently to a question based on other information in your application package. Complete the application questionnaire. Applicants are asked all questions regardless of their consideration preferences. We will only consider you for the grades, series, locations, specialties, and other considerations that you self-identify as being qualified for or interested in. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12946684 After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about 2 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Verify all required documentation is included in your application package, review your responses to the application questionnaire for accuracy, and then submit your application. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. In addition to the required documents, we encourage you to submit a cover letter, copy of your transcripts, and any applicable certifications or licenses. Even though this information is not required at the time of application, we may request this information later. We cannot assume responsibility or grant extensions for personal issues (e.g., troubles navigating the application process, loss of internet, not understanding a question) when applying to our announcements. For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov. For reasonable accommodations not related to USA Hire, please contact Global Jobs at globaljobs@mail.nih.gov . Requests for reasonable accommodations must be made before the announcement closing date. Visit our site for information on NIH's EEO program, Reasonable accommodation procedures, laws, policy statements, and the operation of the EEO complaint process.

Application Deadline: 2026-05-08