Administrative Support Assistant

Administrative Support Assistant

Department: Department of Veterans Affairs

Location(s): Amarillo, Texas

Salary Range: $45409 - $59031 Per Year

Job Summary: Incumbent serves as the Administrative Support Assistant for the Clinical Engineering service at the Amarillo VA Health Care System and supported catchment area. The position has administrative responsibility, accountability, and oversight for the Clinical Engineering programs and activities across the full jurisdiction of the health care system. The Administrative Support Assistant coordinates and implements all the administrative activities of the service.

Major Duties:

• Major Duties: Maintains responsibility for all service correspondence. Prepares, edits and archives all official correspondence requiring the Chiefs signature or approval. Prepares and updates the Annual Operating Plan. Reviews and updates all Standard Operating Procedures (SOP) related to Clinical Engineering. Submits and monitors/reviews work orders. Serves as the Contracting Officer Representative (COR) for the Clinical Engineering Service and Emergency Management Program. Coordinates the personnel management program for Clinical Engineering Service, performing or overseeing all aspects of human resources requirements. Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources, and participates with managers in reviewing needs, plans, and goals to develop budget data and justification for review and approval. Oversees the activities and purchasing records of Clinical Engineering staff approved to hold and exercise procurement actions for goods and services in support of Clinical Engineering operations. This includes responsibility for review and approval of purchase card reconciliations throughout Clinical Engineering. Prepares presentation materials related to financial, space, and equipment programs. The position requires a wide range of data analysis methods in order to assess impact of actions across multiple, varied, and complex processes and systems to gauge the overall statistical and quality objectives. of the medical facility mission, functions, goals and objectives; organizational structure and individual program responsibilities; and relationships with the service level organizations in order to conduct reviews and evaluations regarding medical facility operations and activities as they relate to the Clinical Engineering program. Must be skilled in oral and especially written communication to effectively deal with interactions with officials within Clinical Engineering, HCS, VISN, and VACO offices. Responsible for providing expert advice on procurement issues and for seeing that procurement regulations are understood and adhered to. Serves as the Control Point Official for numerous fund control points and acts as the Approving Official and/or Alternate Official for purchase card holders in the subspecialty sections of the Service. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Advises Chief and supervisors of human resources award procedures, policies, and processes for deserved recognition for their employees. Completes and reviews reports; analyzes trends, timeliness of processing actions, and status of numerous actions and identifies deficiencies or discrepancies; recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Assigned to various committees within the service and Medical Center including special task forces as required.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/14/2026. You may qualify based on your experience and/or education as described below: Specialized Experience: You must possess one year of specialized experience, equivalent to at least the GS-5 level in the federal service, that equipped me with the knowledge, skills, and abilities needed to successfully perform the duties of this position and that is typically in and/or related to the position being filled. Specialized experience includes applying basic management principles and administrative procedures to support studies, data collection, and program evaluation activities; Ability to gather, track, and analyze data to identify trends, assist with workload measurement, and support assessments of program effectiveness and compliance; Preparing routine reports, summaries, and briefings, and communicating information clearly with staff and stakeholders; Working knowledge of healthcare operations, quality management processes, and regulatory requirements; Using computer applications (e.g., Microsoft Office and data systems) to compile data, maintain records, and generate reports; and Ability to manage multiple tasks, meet deadlines, and support process improvement efforts within a team environment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12953641. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 05/14/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit.

Application Deadline: 2026-05-14