Initial Posting Date:
05/04/2026Application Deadline:
05/11/2026Agency:
Oregon Department of EducationSalary Range:
Position Type:
EmployeePosition Title:
Administrative SpecialistJob Description:
Position Title: Administrative Specialist 1
Classification: Administrative Specialist 1
Salary: $3,798 – $5,193 ($4,051 - $5,554 PERS)
Type: Permanent, Full-time, Non-Exempt
We are seeking an Administrative Specialist 1 to join our Pupil Transportation & Fingerprinting team at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU)
This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.
What you will do!
Be the primary contact for all the processing of activity driver type 10 applications. In addition, this position is cross trained in other administrative tasks and application processing to support this unit where needed. Works under the direction of the unit administrative team lead worker.
You will have the opportunity to assist our agency's customers at school districts, their contracted transportation companies, and other educational institutions by providing friendly and compassionate customer service through email, phone, and occasionally in person.
Typical duties include:
Processing Type 10 driver applications and delivering results.
Reviewing qualifications of applicants and making decisions based on driving and criminal histories.
Receiving customer contact by email, phone, or other channels and providing guidance.
Coordinating with coworkers regarding daily work and coverage.
If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
Preferred Skills & Knowledge (Desired Attributes): A cover letter and resume are required and an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter and resume are a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.
Ability to manage several areas of responsibility concurrently.
Experience with Microsoft Outlook email systems, Windows file management & organization and Adobe PDF markup & editing.
Excellent customer service skills, spoken and written.
Successfully acquires and applies new skills or technologies within established timelines.
Knowledge of regulatory compliance and administrative processes.
Strong analytical and decision-making skills.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.
Our Agency Mission and Office Culture:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The Pupil Transportation and Fingerprinting Office at the Oregon Department of Education (ODE) plays a critical role in ensuring the safety and security of students across the state. This office oversees the administration and regulation of student transportation programs, ensuring that school bus and other services meet safety standards, comply with state and federal regulations, and provide reliable access for all students. Additionally, the office manages fingerprinting and background check processes for school employees, contractors, and volunteers, helping to maintain safe learning environments by verifying that individuals working with students meet rigorous safety and ethical standards. By combining transportation oversight with comprehensive screening procedures, the office supports ODE’s broader mission of promoting student well-being and fostering secure, accessible educational opportunities.
Oregon State provides amazing benefits! Follow the link below to learn more:
Application Resources & Information:
Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting to have the preference considered.
Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.
The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.
Additional Information:
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.
Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.
Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
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