Administrative Specialist

Administrative Specialist

Department: Department of the Navy

Location(s): Groton, Connecticut

Salary Range: $24.5 - $28.5 Per Hour

Job Summary: This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program at Naval Submarine Base New London located in Groton, CT. The purpose of this position is to perform, oversee and coordinate various administrative functions throughout the region.

Major Duties:

• Oversees administrative processes by prioritizing and facilitating the flow of work into and from the other offices which may include, but is not limited to verification of IMPAC credit card statements; product research logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, management timekeeping, etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs. Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper -format, content, grammar, spelling -rand punctuation, including memorandums, instructions, position descriptions, etc. Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both within and outside the immediate office. Files documents into an established system or creates new filing system as required. Maintains suspense fife for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOPs) and other pertinent FFRP guidance. Routes incoming mail, reports and documents. Transfers documents between offices, may personally deliver time sensitive and other routine documents directly to the Fleet and Family Readiness Service I Center (FFRSCBL Regional NAF Human Resources Office or other navy facilities as necessary. Works closely with the Program Analyst and Training Specialist assigned to the regional office in organizing and facilitating administrative functions within their designated areas of responsibility.

Qualifications: Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate must possess: Must have a minimum of 2 years documented experience in administrative functions, to include: excellent typing skills, ability to use a persona! computer with specific ability with word processing, spreadsheet, database, and presentation software--Microsoft Word, Excel, Access and PowerPoint strongly preferred. Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing and requisitioning procedures. Must be familiar with document filing and retrieval systems and can accurately maintain filing systems. Must possess excellent written and verbal communication skills. Must be able to complete finished reports and/or presentations with a minimum of corrections. Previously related NAF/APF experience preferred. You must possess excellent personal and customer service skills and be able to provide changes to procedures and new requirements for a variety of management and support staff in a positive manner. Must possess a professional demeanor, create presentations, and successfully field questions from senior management, military command personnel, or customers.

How to Apply: To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on May 11, 2026 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12948734 It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Application Deadline: 2026-05-11