Administrative Program Coordinator III - OR Education

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Administrative Program Coordinator III - OR Education

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Nursing Education-Nursing Institute

Job Code

T26028

Shift

Days

Schedule

7:00am-3:30pm

Job Summary

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

The Administrative Program Coordinator III provides comprehensive administrative and programmatic support for ST internships and related initiatives through data collection, analysis and Excel-based reporting. This role assists with preparation of presentations and dashboard management, supports surgical units, nursing and ST educators by pulling new hire reports, competencies and residency data and coordinates onboarding activities for new caregivers including ordering lab coats, ID cards and supplies and standardizing onboarding materials. The coordinator tracks compliance, residency progress and operational metrics using Microsoft Forms and internal systems, schedules interviews, manages calendars, books meeting rooms and coordinates vendors. Additional responsibilities include supporting Kronos, Oracle and ServiceNow requests, managing supplies, team communication channels and documentation and utilizing Microsoft Office tools proficiently in a fast-paced healthcare environment. Strong Microsoft Office skills are essential, along with the ability to independently manage daily priorities, multitask effectively and meet deadlines while proactively asking clarifying questions and collaborating closely with leadership for guidance and support.

A caregiver in this position will work flexible 8-hr days from 7:00am to 3:30pm.

A caregiver who excels in this role will:  

• Assist with scheduling, coordination, preparation, and communication of meetings. 

• Facilitate and attend meetings; records key outcomes. 

• Identify key milestones and deadlines. 

• Communicate project status and requirements to achieve results. 

• Research, analyze, and organize information for presentations. 

• Develop interdepartmental education programs. 

• Lead records management activities and ensures standards are maintained. 

• Assist department leadership with large or complex projects. 

• Initiate or lead moderately complex projects. 

Minimum qualifications for the ideal future caregiver include:  

• Bachelor's degree in business administration, Healthcare Administration, or related field
• May require license based on department/Institute need

• Four years of financial, business analysis or project management experience

• OR High School diploma/GED and eight years of experience 

• OR associate's degree and six years of experience 

• OR master's degree and three years of experience 

Preferred qualifications for the ideal future caregiver include:  

• Healthcare experience
• Current Administrative Program Coordinator 

Physical Requirements:

• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required. 

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.