Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Dallas, Texas

Salary Range: $81186 - $105547 Per Year

Job Summary: The Primary Purpose of the Position is: This position is located in the Radiology Oncology Service at the VA North Texas Health Care System. The primary purpose of this position is to direct and perform all administrative functions related to the provision and improvement of quality services and in support of research, education, quality assurance, and safety. This position also provides support and advice to the Service Chief, staff, and executive management.

Major Duties:

• Duties include but are not limited to: Operational and Administrative Management (20%) Assists and supports service Chief and Chief's participation in the National VA Radiation Oncology, Radiation Oncology Field Advisory Committees and other special programs. Manages clerical staff and patient flow of the service. Regularly performs long-term and short term planning and monitoring of productivity and utilization of resources, services and personnel resources. Analyzes work processes, performs special studies aimed to enhance services to patients and improve efficiency and effectiveness of service delivery and clinical and administrative processes. Forecasts and estimates required resources, equipment acquisitions, workload and staffing needs, and space utilization. Identifies problems, inefficiencies, and potential problems and develops recommendations for the solution of administrative and clinical problems and conflicts. Utilizes service software (MOSAIQ) as well as VISTA to extract data and compare information and services with VA and industry benchmarks. Collaborates with other services such as Nuclear Medicine, Radiology, Medicine, Community Living Center, Logistics, HR/WMC, and HAS to provide integrated care and continuity of services. Personnel Management Responsibilities (20%) Advises service chief, managers, and staff on a variety of human resource policies, practices, and procedures including staffing, classification, employee relations, benefits, and related areas. Maintains and constructs service organizational charts. Provides assistance to service Chief for the writing, updating, and reviewing of service PDs and functional statements. Assists service Chief in writing and preparing documentations for staff performance evaluations, credentialing and privileging, and compensation panels then submits information to local HR in a timely manner in accordance with regulatory guidelines. Monitors and tracks progress of these and other actions with local HRM. Certifies and approves timecards and provides guidance to staff regarding tours of duty and overtime, to include tracking overtime use. Budgeting/Financial/Resource Management Work (20%) Provides advice and assistance to Chief regarding available funding and resources and methods to maximize actual dollar allocations. Coordinates activities with Chief of Staff Office, Fiscal Service, Logistics, Engineering and Biomed, Facility Planning and Credentialing & Privileging Service as required to facilitate financial solvency and availability of resources to include staff, space, funding, and equipment. Monitors financial and resource utilization and availability in an effort to proactively handle immediate and changing needs of the service in a timely and efficient manner. Monitors and reviews coding and billing of ROS services to ensure accuracy in an effort to maximize revenue and third party reimbursements. Oversees Fee Basis funding and ensures consistency with VA HRM regulations. Assists Chief in preparation of annual service budget plan incorporating budget requests from program areas with funding sources. Prepares information and justifications for periodic budgetary adjustments and submits to Fiscal Service in accurate and timely manner. Supplies, Equipment, Space and Materiel (15%) Manages the overall supply needs, services, and material requirements for the Service including complexities with radioactive materials and associated policies and procedures. Conducts inventory of Service equipment and property, including high cost, high technical capital equipment. Documents discrepancies and resolves errors and/or missing items. Prepares recommendations to resolve property utilization issues and assures economical and efficient use of equipment and property. Disposes of unused, obsolete, or excess equipment in accordance with appropriate guidelines. Supervisory Personnel Management Responsibilities (15%) Provides direct technical and administrative oversight for: 1.0 Secretary, GS - 0318-05, 2.0 Medical Support Assistants, GS-0679-06, and 1.0 Program Support Assistant. Supports the EEO program and EEO activities and makes efforts to resolve informal EEO complaints of discrimination. Advises and provides counsel to all ROS employees regarding policies, procedures, and directives. Contract/Procurement Management (10%) Manages procurement and contracting for ROS serving as the sole Contracting Officer Representative (COR) for agreements including, but not limited to high- cost high-tech medical equipment, service maintenance agreements, and scarce medical specialist contracts. Work Schedule: Monday - Friday, 7:30am to 4:00pm/8:00am to 4:30pm Virtual: This is not a virtual position. Telework: Ad-hoc telework available at service approval Position Description/PD#: Administrative Officer/PD08604O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/06/2026. You may qualify based on your experience and/or education as described below: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Planning, developing, and evaluating administrative issues and providing guidance on administrative matters; planning and executing the budget; procurement and contracting; supply, equipment and space management; coordinating personnel actions with Human Resources and preparing quantitative and qualitative reports, audits and correspondence. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Human Resources Management Interpersonal Skills Change Management Contracting/Procurement Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is partly sedentary. It occasionally requires carrying of light objects such as files, books and papers; some walking, standing and bending. No special physical qualifications are required. The work is typically performed in an office/clinical setting. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12890211. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 03/06/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit

Application Deadline: 2026-03-06