Administrative Manager

APM Terminals

Are you ready to embark on an exciting career journey in the dynamic world of terminal operations? APM Terminals is a global leader in port and terminal management. As part of the A.P. Moller-Maersk Group, we're dedicated to delivering excellence in container handling, logistics solutions, and maritime services across the globe.

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. As part of the A.P. Moller-Maersk Group, we connect economies and communities worldwide. Our success is driven by a strong commitment to LEAN methodologies, embedding continuous improvement into every aspect of our operations. Join us and be part of a team that values excellence, collaboration, and innovation.

Join us as we continue to shape the future of global trade and make a meaningful impact on communities worldwide. Discover your potential with APM Terminals and become part of a team that's redefining the industry standards. Apply now and let's build a brighter future together!

What we can offer:
At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Join us to be part of an innovative environment where your growth is our priority, and experience the numerous advantages of being a valued member of our team:

• A collaborative and inclusive workplace that values diverse perspective
• Opportunities to work across functions and geographies
• A strong focus on innovation and digital transformation
• Support for professional development and career progression
• Flexible work practices and a culture that prioritizes wellbeing

About the role:
We’re looking for an experienced and proactive Administrative Manager to lead and coordinate our administrative operations at WACT Onne. This role is central to ensuring smooth day-to-day office management, expatriate support, travel coordination, and vendor relationships. The ideal candidate will be highly organized, people-focused, and passionate about creating efficient systems that support our teams and enhance employee experience.

Key responsibilities include:

• Oversee immigration processes for expatriates and guests, including visas, permits, renewals, and regulatory compliance
• Manage company housing, including leasing, maintenance, inspections, and vendor coordination
• Supervise light vehicle drivers and ensure safe, timely staff transportation
• Coordinate travel arrangements for staff and guests, including flights, accommodation, and documentation
• Maintain relationships with travel agents, hotels, and service providers to ensure quality and cost-effective solutions
• Administer company phones, modems, and staff equipment policies
• Ensure timely maintenance of office facilities and appliances in collaboration with the facility team
• Monitor and report on administrative expenses, prepare budgets, and support finance audits
• Maintain inventory of office supplies and consumables, ensuring seamless procurement and delivery
• Manage security access cards and liaise with the security department for camp access and logistics
• Archive contracts and documents securely for easy access and retrieval
• Support internal events and training logistics within and outside the terminal
• Collaborate with cross-functional teams to enhance staff welfare and operational efficiency

What we’re looking for:

• Lean-minded: we are looking for someone who brings a strong mindset of continuous improvement – someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day
• A university degree is preferred
• Minimum of 4 years’ experience in administrative management within a large office or operational environment
• Strong communication skills with a structured, detail-oriented approach
• Excellent time management and organizational abilities
• Ability to exercise discretion and sound judgment in handling sensitive information
• Proficiency in Microsoft Office Suite
• Collaborative mindset and ability to work effectively with diverse teams
• Fluent in English, both spoken and written

This is a fantastic opportunity for someone who thrives in a fast-paced, people-centered environment and is eager to contribute to a global organization that values innovation, work-life balance, and professional development. If you’re ready to make a meaningful impact and grow your career with us, we’d love to hear from you.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

 

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  accommodationrequests@maersk.com.