Administrative Coordinator - Psychiatry

Scheduled Hours

40

Position Summary

The Neurogenomics and Informatics center is a multidisciplinary team working at the forefront of personalized medicine. The goal of the center is to understand the biology of neurodegeneration by using high-dimensional omic data and functional genomic approaches. We are looking for an experienced Administrative Coordinator to work directly with the center director.

The Administrative Coordinator assists the center director in administration of financial and operating procedures and programs, and coordinates and manages human resources, purchasing, and financial management for the department or division. This position will perform administrative duties of a complex and confidential nature in support of the director and senior management, and may supervise assigned nonexempt staff.

Job Description

• Provides administrative support and ensures that project deadlines are met and that time and meetings are used efficiently.
• Performs administrative duties of a complex and confidential nature in support of senior management including composing letters, memos, and general correspondence.
• Anticipates and ensures that meeting details, confirmations, and back-up materials are in order.
• Schedules, prioritizes and maintains appointment calendar. Assists with emails and preparing tasks.
• Provide program/project support for research, administrative and/or academic activities.
• Familiarity with Microsoft Outlook, OneNote, OneDrive, Box, Zoom, Word, Adobe PDF, Docusign and/or various organizational and productivity methods in common practice (Notion, Trello, Planner)
• Write, create and edit/review various communications such as newsletters, event schedules, departmental information, program literature and mailings.
• Assist in the preparation of grant proposals, applications, and administrative reports to include compilation of data and preparation of budget expenditures.
• Conducts research, drafts written material, and produces presentation slides and charts.
• Assists in facilitation of visiting faculty and trainees.
• Tracks expenses to reconcile budget at the end of the fiscal year; prepares financial and operational reports .
• Coordinates itineraries and travel arrangements with visiting lecturers and faculty hosts.
• Acts as liaison between the Director and school, university, and community constituents.
• Assists and advises the center director and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by the director by considering past requirements and expenditures and present program plans.
• Conducts meetings to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Relevant Administrative Or Budgetary Support (3 Years)

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Financial Resources, Interpersonal Communication, Microsoft Office, Microsoft Outlook, Office Procedures, Organizing, Problem Analysis, Problem Solving, Project Support, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.