Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University System Offices

Department

Academic Affairs

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,042.67 - $4,583.33 per month commensurate with experience.

This position is eligible for remote work.

Job Description Summary:

The Administrative Coordinator II provides support for the Innovation and Transformation team in the Office of Academic and Student Affairs, of the Texas A&M University System, including, but not limited to, managing and reporting staff travel, coordinating and executing events, managing staff calendars, coordinating and scheduling meetings for Communities of Practice and The Texas Rural Education Collaborative (TREC), maintaining and updating event/conference travel and presentation opportunities, and providing overall administrative support. This position is fully remote but requires occasional travel, primarily within Texas.

Essential Duties and Responsibilities:

- Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations.

- May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget.

- Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

- Analyzes program, project, or initiatives. Monitors project timelines and identify issues. Adapts, combines, and makes improvements to services, processes, or programs.

- Formulates, interprets, and/or implements management policies or operating practices.

- Develops administrative and technical procedures.

- Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

- Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

- Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events.

- Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

- Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

- Other duties as assigned.

Education and Experience:

- Bachelor's degree or equivalent combination of education and experience.

- Three years of related experience.

 

Knowledge/Skills/Abilities:

- Knowledge of word processing, spreadsheet, database, and presentation applications.

- Interpersonal and communication skills.

- Planning and organization skills.

- Occasional travel to meetings and events, primarily within Texas.

- Occasionally work outside standard workday hours.

- Ability to multitask and work cooperatively with others.

Preferred Qualifications:

- Experience at Texas A&M University System institutions of higher education.

Other Requirements - (e.g. travel, work outside of normal office hours, etc.)

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.