Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Mathematics

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

The Administrative Coordinator I, under general supervision, provides essential administrative support for the Mathematics Department and contributes to the smooth operation of academic and programmatic activities. This role exercises discretion and independent judgment on matters of significance while supporting faculty, students, and departmental initiatives.

Opportunities to Contribute

• Oversees daily administrative operations by maintaining calendars, monitoring project timelines, coordinating records retention, and developing and maintaining office procedures.

• Manages inventory and maintenance of office supplies and equipment and handles opening and closing of the main office, classrooms, conference rooms, seminar rooms, and meeting spaces.

• Provides primary or backup administrative support to assigned functional areas, executive staff, and team members while researching and responding to inquiries about office procedures.

• Coordinates logistical arrangements for travel, meetings, conferences, interviews, staff events, and special events, including compiling and distributing itineraries and schedules.

• Ensures compliance with office policies and procedures by monitoring adherence, analyzing project requirements, and assisting in establishing procedures that meet regulatory standards.

• Assists with content creation and maintenance for office and teaching‑related websites and supports exam processing and assessment platforms.

• Supervises and trains student workers and support staff and assists in developing processes for student onboarding.

• Supports the Math Placement Exam (MPE) program and the Precalculus Preparation Program (PPP) in collaboration with their respective faculty directors.

• Assists faculty in ensuring course materials meet accessibility standards.

• Answers the departmental main phone line and provides technical information on administrative procedures.

• Coordinates logistical arrangements for travel, meetings, and events.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

A well-qualified candidate for this position will also possess:

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

What you need to do

Apply! Submitting a cover letter, resume’/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

The Department of Mathematics within the College of Arts of Sciences plays a fundamental role in any area of human activity, from purely scientific enterprises to the financial and business world. The analytical and quantitative skills acquired with rigorous mathematical training provide great career opportunities, including jobs in academia, industry and government labs, actuarial companies, the financial market, high-tech and computer-security companies, conservation and environmental agencies, energy, and many others. To learn more about us, please visit our website at https://artsci.tamu.edu/mathematics/index.html  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month 

• Automatic enrollment in the Teacher Retirement System of Texas  

• Health and Wellness: Free exercise programs and release time 

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.