Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M Agrilife Research

Department

Soil & Crop Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Responsibilities:
-Serve as an information resource as well as provide administrative support on departmental processes/initiatives, specifically support for undergraduate and graduate teaching programs. This includes being a resource for teaching platforms (e.g., Canvas, Orca, Compass, Howdy), organizing awards banquets, supporting website maintenance and development, and assisting distance education and continuing education programs and courses. This may include a variety of tasks not limited to paperwork/online forms; educational software support; maintaining records; and working with caterers, facility rentals, event registration services, and other activities related to events such as decorating, developing programs, and registering attendees.

-Recruit and organize recruiting events for undergraduate and graduate programs. This may include developing or helping to develop resources, assistance with social media campaigns, organizing recruiting events (faculty, departmental, college, and university), coordinating with administration, high schools, hosting prospective students, and coordinating faculty, staff, and students to help.

- Serve as front-line individual to receive telephone calls, emails, visitors, mail, etc. and field questions to appropriate individuals.

-Organize meetings for administrators as needed, primarily for teaching efforts. Set up meeting venues and online options. Take notes and follow up on action items for meetings. Serve as liaison with departmental clubs, teams, and organizations

-Content creation for social networks. Develop and manage engaging content for the department’s social media channels, fostering community engagement and promoting departmental activities. Adherence to guidelines from Texas A&M University and Texas A&M AgriLife Marketing and Communications.

-Other jobs as assigned

Education and Experience:
-Bachelor's degree or equivalent combination of education and experience.
-Two years of related experience.

Preferred Experience:

-Four year's of related experience.

Knowledge, Skills and Abilities:
-Knowledgeable about academic programs and general knowledge of career opportunities and courses offered in the department (or ability to develop quickly).

-Ability to develop and maintain websites (basic level) or willingness to learn

-Ability to use Canvas or willingness to learn • Ability to use Outlook (e.g., calendar invites, scheduling polls, emails, etc), scheduling polls (e.g., When2Meet, Doodle Poll, etc.), Microsoft Office (e.g., Word, Excel, and PowerPoint).

-Knowledgeable about distance education logistics (or ability to quickly learn) to provide support to faculty developing and conducting courses (e.g., recording, proctoring, Canvas setup, online vs distance sections, etc.).

-Ability to multitask and work as a team with others.

-Good verbal and written communication skills.

Please attach to your completed application:

Resume

List of references with email and daytime phone number(s)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.