Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University - Kingsville

Department

Property Management & Auxiliary Services

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Coordinator I, under general supervision, provides intermediate direction and support for Business Operations, assists with financial and operational planning, and contributes to records management initiatives. This position supports the oversight of auxiliary operations, coordinates service delivery, and assists with projects to enhance efficiency, compliance, and customer service. 

 

Essential Duties and Responsibilities

• Provides coordination and oversight of auxiliary operations, including monitoring all mandated compliance and service quality. 

• Assists in financial and operational planning strategies, including contributing to budget development and monitoring expenditures of auxiliary Student Workers. 

• Coordinates and reviews activities of auxiliary services to ensure alignment with institutional policies and obligations. 

• Assists with the development and implementation of methods and procedures designed to improve operations, reduce costs, and optimize resource utilization. 

• Supports coordination and daily operations of areas such as Post Office, Event Planning Set Up, Pool Operations, and other Business Operations functions.

• Serves as a point of contact and provides administrative support for services such as Vending Services, Postal Services, Pool Maintenance, and other Business Operation auxiliary services.

• Assists in coordinating and implementing records management programs, including contributing to procedures for all Business Operations auxiliary services.

• Provides guidance and support to all Event Planning Set Up Student Worker staff as needed. 

• Participates in special project initiatives, supporting operational improvements and service delivery goals. 

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
 

Minimum Requirements
Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.

Experience – Two years of related experience in event planning and marketing including related supervisory experience.

Knowledge of – Knowledge of word processing and spreadsheet applications.

Knowledge of event setup standards, risk management, and compliance guidelines. Knowledge of service delivery models, customer support processes, and operational workflows.
 

Ability to – Ability to multitask and work cooperatively with others. Strong organizational skills. Effective verbal and written communication skills. Ability to perform daily tasks with minimal supervision and prioritize competing deadlines. Ability to lift 25-50lbs.

Other Requirements
Work beyond normal office hours and/ or work on weekends.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.