Administrative Associate: Fixed Income Group

At Vanguard, we’re on a mission to give investors the best chance for success. Our Investment Management Division (IMG) is at the heart of that mission, managing portfolios with discipline and innovation to deliver long-term value. Within IMG, the Fixed Income Group plays a critical role in navigating global markets and driving results for our clients. Join Vanguard’s Fixed Income Group and play a vital role in supporting our dynamic trading floor environment. We are seeking an entry-level Administrative Associate who thrives in a fast-paced setting and can provide exceptional support to multiple executive-level leaders.

Key Responsibilities

• Calendar Management: Keep leaders and the department organized by scheduling meetings, coordinating events, and tracking attendance.
• Travel Coordination: Arrange travel plans and ensure meeting refreshments are ordered when needed.
• Procedure Adherence: Follow established guidelines with precision while exercising independent judgment when appropriate.
• Office Supply Management: Monitor and order office supplies, ensuring cost efficiency.
• Document Preparation: Draft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What You Bring to the Table

• Experience: Minimum of 2 years in administrative or related roles, ideally within a medium to large organization.
• Education: High school diploma or equivalent required; Associate degree or related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Organizational Skills: Ability to manage multiple priorities and maintain attention to detail.
• Interpersonal Skills: Adaptable, collaborative, and able to take direction while working independently.
• Problem-Solving: Quick thinker who can troubleshoot and manage ambiguity effectively.

Why Vanguard?

At Vanguard, you’ll be part of a mission-driven organization that values integrity, collaboration, and innovation. We offer competitive benefits, opportunities for growth, and a culture that empowers you to make a difference.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.