Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The College of Health and Human Development (HHD) is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and financial initiation action support to departments and centers within the College. This role plays a critical part in supporting financial operations by coordinating documentation, initiating transactions, and serving as a liaison between college units, finance hubs, and central offices.
RESPONSIBILITIES
Collect, organize, and prepare financial documentation such as invoices, receipts, contracts, travel materials, and payment forms.
Review financial requests to ensure information is complete and accurate, and assist with compliance with University policies, grant requirements, and funding guidelines.
Assist with initiating and submitting financial transactions through University systems (e.g., ServiceNow and other tools), including travel reimbursements, purchase requests, and payment submissions.
Communicate with departments and centers, the Research Office, Finance hubs, and members of the HHD FPAC team to help resolve questions and support timely processing.
Maintain organized financial records and documentation to support audits and future reference.
Provide backup support for basic budget-related tasks, such as assisting with position budget reviews and supplemental payments in Workday.
Provide general administrative support as needed to ensure smooth operations across College departments and centers.
QUALIFICATIONS
Previous experience in an administrative, clerical, customer service, or office support.
Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint); experience with Adobe is a plus.
Exposure to or interest in learning university systems such as SIMBA, LionPath, Workday, and SAP Concur.
Interest in higher education administration, finance, or operations is a plus.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
LOCATION
This position has a hybrid work modality option. The primary location for the role is State College PA, at the University Park campus and will require regular weekly work on campus. Questions related to work schedules should be directed to the hiring manager during the interview process.
APPLICATION INSTRUCTIONS
For full consideration, applicants should upload a cover letter and resume with their application.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.