Administrative Assistant (Property Mgmt)

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL has an exciting opportunity to work with our Retail Property Management team at the Abilene Mall. 
 

The Administrative Assistant serves as a fundamental coordinator to property operations and administration.  This position reports directly to the General Manager,  while working with and taking  directions from each department Manager.

What You'll Be Doing

• This position is the first point of contact for office visitors and callers.  Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
• Maintain the office as a professional, organized, and well-kept environment.  General office housekeeping tasks.
• Prepare service contracts for operations department, submit work orders.
• Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
• Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
• General filing & Ordering of supplies as directed by Manager.
• Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, sales reports.
• Serves as retailers’ liaison between Shopping Center Management and retailers at the shopping center.
• Participates in weekly Management Staff Meetings.
• Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
• Prepares, creates, edits requested reports and presentations via Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
• Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
• Setup work orders and coordinate retailer move-in and move-out.
• Assists the Manager with monitoring, maintaining and enforcing common area and tenant standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising and hours of operation.
• Collect and document sales information from retailers as stipulated in the Lease/License Agreement.
• Tracks, collects, and maintains retailers’ and clients’ certificate of insurance prior to expiration.
• Other duties as assigned
   

What We're Looking For

• Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc)
• Ability to multi- task and work in a team environment
• Ability to follow instructions and complete tasks as assigned
• Ability to work Monday thru Friday with reliable transportation
• Real Estate knowledge preferred

What's In It For You

• Join an industry leader and shape the future of commercial real estate 
• Deep investment in cutting-edge technology to power your work 
• Comprehensive and competitive benefits plan 
• A supportive, caring and diverse work environment designed for your growth and well-being 

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Abilene, TX

Job Tags:

Property Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.