Administrative Assistant

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Administrative Assistant

Company:

Prologis

Office Assistant, Chicago (Rosemont)

A day in the life

As the Office Assistant, you will support the Chicago Market Leader (SVP) and members of the Chicago team.  As a highly customer-centric professional, you will be the first point of contact for the Chicago office and your goal is to deliver absolute customer satisfaction. You will use your creativity and polished interpersonal skills to enhance the day-to-day work experience for Prologis employees, customers and visitors. You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market!

Key Responsibilities Include:

• Act as the gatekeeper and champion of the Chicago office and team
• Assist with managing the G&A budget for Chicago office and market team
• Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance.
• Collect and prepare information used for presentations/meetings
• Coordinate travel arrangements, department meetings and special events
• Manage expense reports and process invoices
• Assist with creating marketing collateral and presentations
• Manage internal and external communications
• Assist with planning and managing customer and broker events
• Serve as office manager with responsibilities that include but not limited to – coordinating supplies, office coverage, IT support for office equipment, repairs in partnership with property managers, cater and plan office meals and events as requested.
• Be willing to take on new projects as requested

Building blocks for success:

Required:

• Interest in corporate real estate business
• Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
• Must be a team player that is proactive and takes initiative
• Excellent multi-tasking skills with the ability to meet tight deadlines
• Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
• Excellent communication skills, both written and verbal
• Detail-oriented with strong planning, organizational and time-management skills
• Ability to work well under pressure; can easily adapt to change

Preferred:

• 5+ years of office/administrative assistant or relevant experience

Hiring Salary Range: $24.04 - $31.25 per hour ($50K - $65K base salary). Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-HB

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time. 

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Chicago, Illinois

Additional Locations: