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Position Summary:
Under the general supervision of the Administrative Supervisor, provide administrative and operational support to the Office of Investments. The role supports investment operations, committee governance, reporting activities, and office coordination, while ensuring efficient daily operations.
Primary Responsibilities:
Support the coordination and smooth functioning of the Office of Investments, identifying and resolving issues and escalating as appropriate.
Assist in the preparation of materials, reports, and presentations for Board subcommittees and pension committees, including the Investment Committee, CSSR, Finance and Infrastructure Committee, and the Pension Investment and Pension Administration Committees.
Coordinate Pension Investment Committee meetings, including scheduling, agenda preparation, documentation review, and meeting logistics.
Support the administration of the donor annuity program, including coordination with internal stakeholders, financial institutions, and regulatory bodies.
Assist in the administration and monitoring of the Endowment budget.
Maintain and track compliance documentation related to foreign tax exemptions and reporting requirements.
Maintain databases and records related to investment managers, reporting, and secure access to online portals.
Triage in coming communications and ensure proper filing of investment reports, financial statements, and transaction documentation.
Provide support for transactions related to student managed investment funds and donations of securities.
Coordinate meetings and events, including scheduling, logistics, and catering arrangements.
Assist with travel arrangements in accordance with University policies.
Support procurement of office equipment and supplies.
Assist in the preparation and distribution of annual and periodic reports.
Follow up with investment managers on reporting requirements and maintain organized records.
Maintain physical and electronic records of key legal documents.
Process invoices and support administrative tracking for committee activities.
Support audit activities, including documentation and confirmations.
Maintain and update internal platforms, including SharePoint and website content.
Assist with international tax reclaims and related administrative processes.
Prepare accounting entries related to donations, distributions, and other specific funds.
Support onboarding and offboarding processes for staff within the department.
Respond to general inquiries and provide administrative support to internal and external stakeholders.
Other Qualifying Skills and/or Abilities
Additional Information
This description reflects the general scope of responsibilities and is not intended to be an exhaustive list of all duties.
As one of Montreal's Top Employers, here is what we offer:
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.