Administrative Assistant - Manufacturing Plant Operations Support

You will coordinate or assist in areas of new hire initiation, vendor and guest support, document control, training, and event coordination to ensure smooth daily operations and record keeping. You will report directly to our Plant Manager.

What's In It for You: 

At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and great benefits for our employees. Check out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment) 

• 401k with 100% vested company core and match  

• Paid Vacation, holidays + sick time  

• Paid Parental leave (Up to 8 weeks) 

• Backup Child and Adult Care benefit 

• Adoption assistance  

• Flexible spending accounts (medical, dependent daycare) 

• Life Insurance (AD&D- Paid for by Air Products), Supplemental AD&D 

• Legal Plan & Identity theft coverage  

• EAP (Employee Assistance Program) 

• Many more supplemental benefits available 

Required Skills / Abilities: 

• Strong organizational skills – adept at prioritizing tasks, managing multiple projects simultaneously, and meeting deadlines effectively.

• Excellent communication skills – clear and concise written and verbal communication to collaborate with all levels of staff.

• Attention to detail – committed to maintaining accuracy in data entry and recordkeeping.

• Proficiency in Microsoft Office Suite – skilled in Word, Excel, and PowerPoint.

• Adaptability – flexibility in handling changing priorities and tasks in a fast-paced environment.

• Ability to multitask under pressure – capable of balancing competing responsibilities and delivering results in high-stress situations.

• The role requires a self-motivated individual with a strong, can-do attitude towards all assignments.

Key Job Responsibilities:

Administration

• Calendar Management: Proactively manages an ever-changing schedule against priorities to ensure optimal use of time.

• Manage the visitor check-in process for new hires, vendors, contractors, and internal guests. Duties include ensuring visitors follow the proper check-in process and meet requirements, connecting the guest with their host, issuing badges, and coordinating seating arrangements or conference rooms as needed.

• Represent the business as the first point of contact for operations new hires as our Welcome ambassador.

• Serve as the primary liaison for new hires during their first week, coordinating onboarding activities such as ordering badges, collecting payroll documentation, and assisting with locker and uniform assignments.

• Order and distribute office supplies for operations employees by request.

• Act as the point of contact for employee benefit questions to either answer questions or redirect employees to the proper resource.

• Proactively identify and address the needs of operations employees as opportunities present themselves.

Document Control

• Maintain electronic storage of various hard copy records for operations, quality, safety, and maintenance.

• Task assignee for uploading new document revisions into the document control database and archiving old revisions.

• Update plant training plans and corporate training system based on employee training records and maintain hard copy storage where required.

• Communicate overdue training to operations managers each month.

• Update the Grainger PPE machine Database for operations personnel.

Event Coordination

• Plan hiring events – schedule and reserve location, construct interview panels, communicate with the talent acquisition group on specific needs for each event (signage, documents, catering, etc.)

• Assist the safety department with the planning of health clinics, on-site group training events, and evacuation drills.

• Maintain plant evacuation lists and maps.

• Communicate with the third-party vendor for on-site drug screenings of employees.

• Act as the site United Way representative – manage the campaign kickoff meetings; work with the local United Way representative to schedule guest speakers and presentations, distribute United Way information to the site personnel through posters, brochures, email communications, etc.

• Participate in employee recognition events – communicate events to site personnel, assist with catering and room setup, manage the annual budget report and pay vendor invoices.

Minimum Hiring Requirements:

• A bachelor’s or associates degree is preferred but is not required.

• A high school diploma or GED is required.

• 3+ years of continuous administrative support experience is required.

• Manufacturing or industrial administrative support is preferred but is not required.

• Proficiency in SAP and MS Suite is required.

• Excellent customer service experience is required.

• Excellent communication skills and attention to detail are required.

• A valid driver’s license, clean driving record, and a reliable personal vehicle are required.

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Join Air Products, where we proudly value the skills, dedication, and leadership that Veterans bring to the table. As a Veteran-friendly organization, we actively encourage and welcome Veterans to apply for various roles within our company. We recognize the unique strengths and experiences that Veterans contribute, and we foster a workplace that honors your service while providing a platform for professional growth.