Job Posting Title
Administrative Assistant IIAgency
340 OKLAHOMA STATE DEPARTMENT OF HEALTHSupervisory Organization
340 Human ResourceJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
The annual salary for this position is up to $55,000.00.RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!
Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.
Job Description
Location: Central Office - 123 Robert S Kerr, OKC
Salary: up to $55,000.00, based on education and experience
Full Time /Part Time: Full Time
Work Schedule: Monday to Friday
Primary Hours: 8am to 5pm
Position Description: The Administrative Assistant II is responsible for providing administrative support for the Oklahoma State Department of Health Human Resources Department, maintaining various records, preparing correspondence or other materials, and similar activities. The HR Administrative Assistant will perform a variety of administrative tasks and support the HR department in duties like updating HR reports and databases, processing employee requests, serving as a first point of contact for the HR Department, and performing a variety of procurement tasks. This position requires excellent organizational skills and the ability to handle sensitive information confidentially.
Position Responsibilities/Essential Functions:
Initiates correspondence requiring knowledge of agency or Human Resources procedures and policies.
Develops and maintains confidential or complex files.
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
Prepares invoices and payments of claims, requisitions, purchase orders, and other fiscal duties.
Coordinates activities with internal and external customers.
Arrange appointments, maintain the Human Resources schedule, and performs other office tasks and details.
Manages the department’s telephone and shared inboxes to address queries accordingly.
Enters and retrieves information using computer systems and other data-processing equipment to respond to internal and external information requests. Reviews coded and uncoded source documents; edits documents and reports; and examines records for completeness, accuracy, and compliance with established standards. Resolves routine discrepancies and refers complex issues to appropriate staff. Being present at the office is an essential function of the job.
Being present in the office is an essential function of this job
Other duties as assigned
Other Duties
Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Works effectively in team environment, participating and assisting their peers.
Minimum Qualifications:
Level I: Four years of technical clerical office work or an equivalent combination of education and experience.
Level II: Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.
Preferences:
Procurement: Foundational understanding of procurement and acquisition processes including experience with P-Card purchasing and reconciliation or Certified Procurement Officer Level 1 or greater.
HR Information Systems (HRIS): Familiarity with HRIS platforms like Workday or other similar systems commonly used for managing employee data, tracking performance, and generating reports.
Technology and Data Management: Strong working knowledge of Microsoft Office Software primarily including Word and Excel. Familiarity with Smartsheet and Adobe Pro.
Application Requirements:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
Valued Knowledge, Skills and Abilities
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; handle confidential work; interpret and handle routine matters in accordance with agency policy; and follow oral and written instructions.
Physical Demands and Work Environment:
Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in state overnight and weekend travel may be required. Being present at the office is an essential function of the job.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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