Job Title
Administrative Assistant
Build the future with us
Are you driven by the administrative field and wish to contribute to the purpose of a company whose goal is to ensure that its clients feel confident and secure about their future? As an Administrative Assistant, you will play a key role in providing administrative and operational support for the Digital Platforms and Software Engineering team.
This position represents a great opportunity to showcase your skills and fully leverage your potential within a caring and reliable company. Here, people and their development are at the heart of our priorities, fostering an environment conducive to collaboration and innovation.
What you will accomplish with us
As an Administrative Assistant, you will be at the heart of our mission. Here are the main responsibilities:
• Provide administrative support to the Senior Director, including calendar management, proactive email management, as well as planning and booking business travel ;
• Coordinate events and meetings, including room reservations and all associated logistics ;
• Prepare expense reports for the management team, ensuring compliance with company policies ;
• Draft, review and proofread various administrative documents ;
• Actively participate in the onboarding process of new employees ;
• Follow up on hours worked by consultants, manage financial accruals and ensure the processing of invoice payments for the sector ;
• Act as the main point of contact for the team’s administrative and operational questions ;
• Identify areas for improvement and implement optimizations in administrative processes ;
• Carry out any other duties that contribute to the efficient operation of the team.
What could accelerate your success in this position
We are looking for someone who:
• Holds a professional diploma of studies in secretarial studies or equivalent ;
• Has a minimum of 5 years of relevant experience in administrative support ;
• Is recognized for an approach focused on the satisfaction of the people served ;
• Stands out for great rigor in task execution ;
• Demonstrates a high level of autonomy in handling requests ;
• Shows proactivity in problem resolution ;
• Has advanced knowledge of the Microsoft suite (Word, Excel, PowerPoint, Outlook, Teams) ;
• Has knowledge of the Planview software (asset) ;
• Has experience in large-scale billing processing (asset).
Why you will enjoy working with us
• A work environment where learning and development merge with a collective pursuit of excellence ;
• A healthy, safe, equitable and inclusive environment where potential can be expressed and developed freely ;
• The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces ;
• Competitive benefits: flexible group insurance, competitive retirement plan, employee share purchase plan, vacation and wellness days, telemedicine, employee and family assistance program, ergonomic furniture program, performance bonus, discounts on iA products, and more!
Apply now and take the lead in your career, where your talent truly matters!
Hesitant to apply?
At iA, we believe in potential and value the diversity of backgrounds and experiences.
If this role inspires you, dare to apply — your place may be with us and we want to get to know you!
iA Financial Group
iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.
With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.
At iA, we’re invested in you.
At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.
Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.