At Fiera Capital
We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:
Overview
We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team. This role is critical in enabling the day-to-day effectiveness of senior leaders by ensuring seamless coordination of administrative, operational, and communication activities.
The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with shifting priorities. This individual exercises sound judgment, demonstrates discretion, and is comfortable interacting with a wide range of stakeholders.
Key Responsibilities
Provide high-quality administrative and operational support to three senior regional leaders
Manage complex calendars, including scheduling, prioritization, and conflict resolution across multiple stakeholders
Coordinate end-to-end travel arrangements, including itineraries, logistics, and real-time adjustments
Manage expense submissions and ensure timely and accurate reporting
Support inbox and communication management, including drafting responses, prioritizing requests, and escalating where appropriate
Act as a point of contact for internal and external stakeholders, ensuring clear and professional communication
Coordinate meetings and events, including scheduling, logistics, agenda preparation, and materials distribution
Compile, format, and distribute presentations, memos, and reports, ensuring accuracy, consistency, and version control
Track follow-ups and action items to support timely execution of key initiatives
Review, process, and track invoices and expenses; support basic budget tracking
Maintain organized digital files and leverage tools such as Teams and SharePoint to ensure efficient document management
Identify opportunities to improve administrative processes and enhance team efficiency
Skills & Competencies
Excellent organizational and time-management skills, with the ability to manage competing priorities
Strong written and verbal communication skills with a high level of professionalism
Sound judgment, discretion, and ability to handle confidential information
Proactive, resourceful, and adaptable in a fast-paced environment
Strong interpersonal skills with a collaborative, service-oriented mindset
Additional Information:
Fiera Capital adheres to a hybrid working environment with 4 days in-office per week.
The salary range for this position is $75,000 to $85,000. This role is also be eligible for additional compensation, including bonuses and employee benefits. This salary range is for Ontario.
Position Opening Reason : New position.
#LI-Hybrid
For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world.
Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.
All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the applicant’s accessibility needs due to disability.
Please stay vigilant and never share personal or confidential information during this hiring process, unless it is through Mintz Global Screening, the secure platform we use to exchange such information. If in doubt, or if you think you have been a victim of fraudulent manoeuvres during your hiring process, please contact us.
Please note that job titles indicated in job postings may differ from internal job titles. Accordingly, offers of employment may not reflect job titles indicated in job postings.
We thank all applicants for their interest in a career with Fiera Capital. We will only contact those selected for an interview.