Administrative Assistant - Dow Jones Technology

Job Description:

About the Role:

As the Administrative Assistant - Dow Jones Technology, your role will support a range of strategic planning and initiatives across the organization. You will be involved in calendar management, travel & expense management, and oversee the daily activities of the executive office area. You will also be tasked with event coordination and agenda development for executive briefings. You will have an integral role in driving change, adaptation to new processes, and culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology. 

About the Team:

Our Technology team drives the evolution of our Technology, Engineering, Data, Product and User Experience functions. With a keen focus on delivering cutting-edge solutions, we shape the digital landscape for our customers, readers and users. From revolutionizing visuals to optimizing tools and harnessing the power of data, mobile, video and social platforms, our team is committed to providing a seamless and immersive experience across all touchpoints. Collaborating closely with our newsrooms and strategic partners, we spearhead the development of groundbreaking products and technologies.

You Will:

• Manage complex calendars for the Chief of Staff, Product Management, and Design + Research leaders

• Draft clear, concise, and professional executive communications

• Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy

• Support operational excellence by seeking out opportunities to streamline tasks and own recurring processes to improve department-wide efficiency

• Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office 

• Organize staff meetings, town halls, and offsites

• Assist with cultural initiatives such as hackathons and onboarding to enhance the overall team experience

You Have:

• 3+ years of experience in senior-level executive support or project management, ideally within cross-functional, internationally distributed teams across time zones

• Executive writing skills which include a native ability to draft and edit professional messaging for tone, clarity, precision, and authority

• Deep interest in learning the "players" and business rhythms of a matrixed, global organization

• Bachelor’s Degree -OR- Equivalent Work Experience

Our Benefits

• Comprehensive Healthcare Plans

• Paid Time Off

• Retirement Plans

• Comprehensive Insurance Plans

• Lifestyle programs & Wellness Resources

• Education Benefits

• Family Care Benefits & Caregiving Support

• Commuter Transit Program

• Subscription Discounts

• Employee Referral Program

Learn more about all our US benefits

#LI-Hybrid

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - Technology

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $70,000 - $85,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..