Administrative Assistant

LEGENDS GLOBAL  

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide administrative support to senior leadership for the East region. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate thrives on organization, anticipates needs before they arise, and operates with professionalism and confidentiality.

Day to day, the successful candidate will manage communications, coordinate meetings, prepare reports and correspondence, complete administration tasks, and track priorities and action items. Their role will help to ensure administrative duties and deadlines are met.
 

ESSENTIAL FUNCTIONS 

• Manage calendars, schedule and coordinate meetings.
• Draft and format internal communications, memos and meeting notes.
• Prepare reports, presentations, agendas, and correspondence.
• Track action items and coordinate timely follow-up.
• Coordinate internal and external meetings, including logistics and materials.
• Complete general administrative tasks as requested.
• Support in project work and initiatives.
• Send reminders, updates and follow-up emails to ensure timelines and tasks remain on track.
• Circulate meeting materials, agendas and notes. Facilitate meetings as requested and minute take.
• Maintain confidential records and sensitive information.
• Travel as requested to attend in-person meetings.
• Arrange travel and itineraries as requested.
• Managing corporate partner tickets and ticketing/reservation platforms.
• Practice safe work habits and complete company safety and general compliance training. 
• Maintain a pleasant and collaborative attitude towards co-workers, and management. 
• Adhere to the Legends Global company policies. 
• Complete other duties assigned by management.
   

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Attention to detail. 
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Able to demonstrate flexibility and quickly adapt to changes. Ability to prioritize.
• Ability to be self-motivated and work independently and work well as a team player.
• Problem solving skills.

Education, preferred qualifications, and/or experience

• Experience in an administration focused position required.
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) experience required.
• Experience supporting senior executives ideal.

COMPENSATION

Competitive pay of $30 per hour commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. 

WORKING CONDITIONS

Location: Seeking a New York City or surrounding area based candidate. Work from home with the availability  of up to 25% travel requirement across region.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift/move/maneuver at least 10 lbs.
• Standing, walking, bending, reaching and repetitive motions.
• Prolonged periods of sitting and computer work.
• Flexibility to work nontraditional hours.

NOTE: 

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. 

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.