Part-time (0.6FTE), fixed-term position until April 2027
Base salary will be in the range $83,776 - $93,121 + 17% Superannuation (HEW Level 5)
Based at our St. Lucia Campus
Step into a pivotal role at the heart of the University of Queensland’s executive operations.
As an Administration Officer in the Office of the Vice-Chancellor and Chancellor, you will provide high-level, confidential administrative support that ensures the smooth running of senior leadership activities. This is a unique opportunity to work closely with the University’s most senior executives, managing complex calendars, coordinating high-profile events, and acting as a trusted point of contact for internal and external stakeholders.
You will be part of a dynamic team that values precision, professionalism, and proactive problem-solving, where your organisational expertise and attention to detail directly contribute to the success of the University’s executive operations.
If you thrive in a fast-paced environment, enjoy building strong professional relationships, and take pride in delivering excellence at the highest level, this role offers a rewarding platform to make a tangible impact at UQ.
Key responsibilities will include:
Provide high-level administrative support and office coordination for the Vice-Chancellor, Chancellor, and senior executive team, including managing calendars, meeting papers, and correspondence.
Serve as the first point of contact for internal and external enquiries, responding to routine and complex queries with professionalism and discretion.
Organise and support the planning and execution of meetings, events, travel arrangements, and other office activities, ensuring efficient and seamless operations.
Maintain and develop office procedures, financial processes, and records in compliance with University policies, legislation, and best practice standards.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
Up to 26 weeks paid parental leave/paid primary care leave
17% superannuation contributions + 17.5% annual leave loading
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
On campus childcare options
Affordable parking (from just $6.40 a day)
Salary packaging options
Highly organised and detail-oriented, thriving in fast-paced, high-level administrative environments.
Strong interpersonal and communication skills, with the ability to build and maintain professional relationships with internal and external stakeholders.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experienced in using a range of administrative systems.
Demonstrates sound problem-solving skills and the ability to manage competing priorities with discretion and professionalism.
Works effectively both independently and as part of a team, contributing to a collaborative and supportive work environment.
Takes a proactive approach to continuous improvement, including developing and maintaining procedures, office processes, and records in line with best practice and University policies.
The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
For more information about this opportunity, please contact vc.ea@uq.edu.au.
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close Monday 6 April 2026, 11.00pm AEST (R-62967). Please note that interviews have been tentatively scheduled for week commencing Monday 13 April.