Job Title
Administration & Compliance OfficerJob Description Summary
Part-Time or Full-Time | Flexible Work Options | Global IFM LeaderJob Description
Why You’ll Love This Role
Flexible work options – part‑time or full‑time
Stable, long‑standing client account
Work with a global IFM leader
What You’ll Do
Work Order & Operations Support
Assist with work order administration from initiation to closure
Update statuses, ensure correct categorisation, and support vendor access
Help prepare monthly planned maintenance schedules and reports
Data & Reporting
Maintain accurate data across systems (JDE, Wisetrend, SWAP)
Support dashboard, KPI, and monthly reporting
Provide insights and data support to the account team
Compliance Administration
Maintain compliance documentation and upload records
Support monitoring of SWMS, contractor compliance, and statutory requirements
Provide compliance information for internal registers and audits
Financial Support
Process contractor invoices and maintain transaction records
Assist with monthly financial reporting and open PO tracking
Follow up invoice queries and escalate issues when needed
Health & Safety Support
Assist with HSSEQ documentation and safety compliance
Support integration of safety requirements into contractor works
What You Bring
1–2 years’ experience in facilities admin, property services, contract admin, accounts payable or similar
Strong organisational skills and ability to manage competing priorities
Experience with work order systems or FM platforms (advantageous)
Good understanding of compliance or regulatory processes
Strong communication skills and stakeholder engagement
Proficiency in Excel, reporting tools, and general MS Office
We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical
capabilities, and we reward with a comprehensive employee benefits program.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us! We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.