Accounts Payable Specialist - 260427-3

Job Title: Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is primarily responsible for the accurate and timely processing of complex invoices and the reconciliation of vendor statements across APAC, EMEA, and the U.S. These responsibilities represent the core focus of the role, requiring strong attention to detail, problem-solving skills, and the ability to resolve discrepancies efficiently. In addition, the specialist supports broader accounts payable activities, including maintaining accurate records, ensuring compliance with financial policies and regulatory requirements, assisting with reporting initiatives, and contributing to process improvement and automation efforts. This role partners closely with internal teams and external vendors to address issues, improve efficiency, and support a fast-paced, global accounts payable operation.

Key Responsibilities

Invoice Processing

• Review, verify, and process complex invoices with accuracy and timeliness.
• Process invoices in Oracle Fusion in accordance with established controls.
• Validate invoice details, including vendor data, pricing, and approvals.
• Manage invoice exceptions and resolve discrepancies efficiently.

Account Reconciliation

• Reconcile supplier statements to ensure completeness and accuracy of records.
• Support month-end and year-end close by providing AP data and assisting with accrual preparation.
• Investigate and resolve discrepancies in a timely manner.

Internal Collaboration

• Partner with Procurement and other departments to ensure timely processing of purchase orders and receipts.

Vendor Relations

• Communicate with vendors and internal stakeholders regarding invoice status, payments, and discrepancies.
• Respond to vendor inquiries promptly and professionally.
• Deliver consistent, high-quality customer service.

Reporting & Analysis

• Assist with report development in Oracle Fusion (OTBI).
• Support preparation of accounts payable reports, including aging and variance analysis.
• Provide insights and data to support management decision-making and process improvements.

Process Improvement & Automation

• Contribute to monthly reporting activities.
• Identify opportunities to streamline workflows and reduce manual effort within AP processes.
• Leverage AI and Microsoft tools to support process automation initiatives.
• Collaborate with Procurement and Finance to improve efficiency and eliminate manual tasks.
• Ensure compliance with company policies, internal controls, and financial regulations, including sales tax and VAT.

Required Skills & Qualifications

• Experience: 2–3 years of global accounts payable experience, including complex invoice processing.
• Technical Skills:
  • Strong Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis).
  • Experience with large ERP systems; Oracle Fusion Cloud ERP experience preferred.
• Detail-Oriented: Strong attention to accuracy and discrepancy resolution.
• Communication: Excellent written and verbal communication skills.
• Organization: Ability to manage multiple priorities in a fast-paced environment.
• Process-Focused: Ability to identify and implement process improvements and automation.

Preferred Qualifications

• Knowledge of basic accounting principles.
• Ability to work independently and collaboratively with many teams.
• Prior experience with process improvement initiatives and AI-driven automation.

Work Schedule: U.S. core business hours.