Accounts Payable Administrator

The Accounts Payable Administrator plays an essential role in growing talent in our business through collaboration and sharing best practices with the Accounts Payable team. You know how to be curious about their opportunities and how to be real with feedback and support. 

As a growing business, Lush needs people that can adapt and evolve to the needs of our business, analyze and respond to your learner’s needs. Our Lush staff live with purpose, finding their personal value connected with the values of our business, bringing their work and life paths into one holistic journey. #mylushlife

The Accounts Payable Administrator supports the full accounts payable cycle, ensuring timely, accurate, and policy-compliant processing of vendor invoices and employee expenses. This role partners closely with Finance and cross-functional teams to maintain strong vendor relationships, ensure accurate financial reporting, and support month-end activities. The position will be aligned to one of four specialization areas: Concur, Store Management, Freight, or Procurement & Inventory.

Reporting to the Accounts Payable Manager, the Accounts Payable Administrator undertakes the following RESPONSIBILITIES:

Responsibilities:

• Support the full accounts payable cycle, including invoice intake, coding, allocation, approval verification, and payment processing
• Ensure all transactions comply with company financial policies, procedures, and internal controls
• Prepare and process weekly vendor and employee expense payment runs
• Maintain accurate vendor accounts by performing reconciliations, investigating discrepancies, and resolving issues in a timely manner
• Monitor and manage the accounts payable aging to ensure completeness and accuracy
• Administer the corporate credit card program, including transaction coding, cardholder support, points administration, and related accruals
• Collaborate with Finance and business partners to ensure timely approvals, accurate coding, and appropriate expense recognition
• Support month-end close activities, including preparation of accruals, journal entries, and account reconciliations to ensure expenses are recorded in the correct period
• Respond to internal and external inquiries with professionalism and a service-oriented mindset
• Contribute to process improvement initiatives to enhance efficiency, accuracy, and internal controls within the AP function

Depending on assigned specialization, the role may also:

• Provide system administration, user support, and training related to expense management platform (Concur), including maintenance of master data and preparation of expense accrual and reclassification entries
• Partner with retail store leadership and support teams across Canada and the U.S. to resolve payment inquiries and support operational needs, including new store openings
• Collaborate with freight and goods-in teams to ensure timely EDI invoice processing, vendor reconciliations, and continuous improvement of freight-related processes
• Work closely with procurement and inventory teams to resolve purchase order price and quantity variances, manage open PO and GRNI reporting, and support accurate inventory recording in the general ledger

You bring the following QUALIFICATIONS:

Required:

• 2+ years of hands on experience in high volume accounts payable environment
• Ability to manage deadlines
• MS Office particularly Excel, and Word at an intermediate level
• Pro-active approach, especially in dealing with other departments
• Ability to work independently
• Ability to maintain a high level of accuracy in preparing and entering information
• Effective verbal and listening communication skills
• Attention to detail 
• Excellent work ethic
• Ability to work in a team environment
• Must be able to legally work in Canada

Preferred:

• Microsoft Dynamics experience
• Post-secondary accounting education
• Experience with AP automation and Concur expense applications a plus

Thriving with a diverse company culture, celebrating the uniqueness of our staff and committed to inclusion. We are proud to be an equal opportunity employer.

We thank all interested applicants; however, only qualified candidates will be contacted.

Job Type: Regular, Full time. 

Location: Vancouver or Etobicoke

Hybrid Position; 2-3 days in office, and the remaining work days flexible to work remotely.