Accounting Clerk - Part Time

POSITION:  Accounting Clerk- Part Time

DEPARTMENT: Finance

REPORTS TO: Director of Finance

FLSA STATUS: Non-Exempt, Hourly

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Essential Duties and Responsibilities

• Collect and distribute mail, deliveries and messages in a timely manner.
• Maintain and order all necessary office supplies, coordinate with Finance.
• Maintain log of venue's insurance certificates.
• Type memos, correspondence, reports and other documents when necessary.
• Assist managers with clerical tasks, such as typing, filing and mailings.
• Process invoices for payment including accurately entering invoice information and accounting coding into the general ledger system (accounts payable module), obtaining invoice approvals, and developing voucher packages. Process check disbursement, match vouchers with invoices, and mail disbursement and remittance documentation.
• Ensure invoices are paid on a timely basis while not duplicating payments.  Effectively monitor and follow up on invoices placed on hold.
• Obtain vendor statements and process unpaid invoices in a timely manner.
• Perform other accounting and payroll functions as they arise (e.g., ad hoc reporting, etc.).  Support year-end audit functions.  In addition, perform bag check services and assist guests on event days.
• Complete vendor set up requests as needed
• Request for W9 information for new vendor maintenance to properly set up for payment of invoices.
• Other accounting tasks may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma or Equivalent
• Minimum 1-2 years office administrative/accounting support experience
• Basic understanding of accounting principles
• Experience using Excel, Word, and PowerPoint
• Experience with SAGE and Microsoft Power Apps is a plus

Skills and Abilities  

• Discretion in dealing with confidential and delicate materials and information
• Demonstrate effective organizational skills and ability to multi-task
• Process a high standard of integrity and commitment to quality of work
• Excellent communication, interpersonal skills, and organizational ability
• Ability to work under above average pressure in meeting urgent deadlines
• Must be able to prioritize and complete work assignments on a timely basis
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning and problem-solving skills.
• Excellent communication, presentation and interpersonal skills.

COMPENSATION

Competitive hourly rate, commensurate with experience.

WORKING CONDITIONS

Location: On Site at Buddy Holly Hall, Lubbock Texas

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential

functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.