Accountants Payable Representative

Summary: The Accounts Payable Representative is responsible for ensuring the accuracy of financial records, compliance with accounting standards, and supporting financial reporting. Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively across departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Review and process invoices, audit credit card bills, answer supplier inquiries, reconcile supplier statements, and process and distribute checks
• Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, issues with processing supplier invoices
• Verify the accuracy of supplier invoices and confirm that the correct general ledger account codes are used and quantity and pricing match receiving records
• Generate payment to suppliers on a routine schedule and match the check with backup for review by the accounting manager
• Inspect paid and unpaid invoices to maintain accurate files
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information
• Reviews daily field logs and receivers and posts cost to purchase orders

 

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.   

 

Education/Experience:

• High School Diploma or bachelor’s degree in accounting, Finance, or relevant degree, or a related field.
• 3+ years of experience in Accounts Payable, or equivalent education or degree.

Skills and Competencies:

• Strong understanding of accounts payable processes in a corporate setting.
• Strong understanding of financial reporting standards.
• Have basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
• Intermediate knowledge of accounting software (i.e. Spectrum, QuickBooks).
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.
• Ability to read, write and speak Mandarin required

Nice to have:

• Verbal communication skills in Mandarin.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.