Academic Support Specialist III

Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108474

Minimum Requirements:

Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried).

Position Description:

The Academic Support Specialist III is responsible for assessing student readiness for practicum; preparing students for the practicum placement process and determining appropriate placement options for students.  The position is responsible for recruiting and onboarding qualified practicum sites and social work practicum instructors.  Candidate will collaborate with the Director of Practicum Education to plan, create, and conduct practicum education program orientations, trainings, and events for students, agency practicum instructors, and practicum faculty.

Essential Duties and Responsibilities

• Process student applications for practicum; including advising students on practicum opportunities, navigating students through the referral, interviewing, and placement confirmation process.

• Secure required documentation from students, practicum instructors and task supervisors and community organizations.

• Conduct conflict resolution strategies and crisis management with students, agency practicum instructors, and practicum faculty to mediate and negotiate placement concerns, placement disruptions and refer students for additional support.

• Identify, recruit, evaluate, and onboard appropriate regional, national, international and military organizations and agency practicum instructors for student placements including marketing the University to prospective agencies.

• Maintain accurate and current information about placement sites and assigned students listed in the practicum tracking software program including entering regularly contacts, documenting process and updating data as needed.

• Conduct offsite practicum supervision for assigned students; a minimum of 1 hour weekly as needed.

• Mentor new practicum faculty as assigned by providing consultation and resources monthly and as needed.

• Plan, create, and conduct assigned curriculum and modules for face-face and online orientations, trainings and events for students, agency practicum instructors, and practicum faculty(liaisons) offered by the Practicum Education Office.

• Coordinate and facilitate needed Practicum Professional Standards Review Panels, completing required documentation.

• Attend and participate in University, Kent School, and Community meetings and committees, as well as events on behalf of the Practicum Education office.

• Complete other duties as assigned 

Requires occasional travel between University buildings and in the community to meet with others.

Preferred Qualifications

• Master’s degree in social work, plus two years of related experience. 

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and Publisher.

• At least two years’ experience as a practicum instructor or practicum liaison.    

• Two years’ post-masters experience for all practice courses

Resume or Curriculum vitae required

Competencies

• Interpersonal - ability to engage others and build positive working relationships.

• Service Excellence - responsive to constituents, provides relevant information in a timely manner.

• Flexibility - ability to change direction as needed to accommodate changing contexts.

• Teamwork - ability to negotiate roles and tasks with others to meet goals and objectives, provides assistance as needed, communicate effectively with immediate team and external agencies/practicum instructor team members.

• Work Ethic -   responsible with university time and resources, puts forth best efforts always, can multi-task focusing; both on details and large pictures.

• Critical Thinking - ability to think through issues and identify potential solutions.

• Documentation- ability to clearly document needed information within time frames.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.