Job Posting Title:
Academic Program Coordinator, Texas McCombs----
Hiring Department:
Red McCombs School of Business----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu
The Academic Program Coordinator supports the McCombs Success Scholars (MSS) program through academic advising, student persistence initiatives, and program coordination. This role is integral to fostering the success of first-generation and high-financial-need business students, with a focus on community, belonging, and academic progress. Serve as a member of a larger community of professional and student staff in the Texas McCombs BBA Program Office who enhance the educational experiences of students by providing additional opportunities for global education, student leadership, career planning, academic support, and outreach/recruitment.
Academic Persistence Support
Leads proactive outreach and individualized advising efforts that promote academic persistence and student success for McCombs Success Scholars.
Responsibilities include:
Conduct persistence follow-up for students identified as needing additional academic support.
Facilitate personalized advising that helps students identify goals and connect with key campus resources.
Identify transition challenges for new students and help reduce future persistence risks.
Collaborate with BBA Persistence Coordinator on academic support initiatives.
Provide drop-in advising and serve as a primary point of contact for MSS students in need of academic or personal support.
Advise students on academic warning and those experiencing academic or personal crises.
Partner with learning specialists, financial-aid counselors, and other UT offices to address complex student concerns.
Academic and Non-Academic Advising
Provides academic advising and general student support for first- and second-year McCombs Success Scholars while serving as a key liaison to the larger BBA Advising team.
Responsibilities include:
Provide developmental advising that integrates academic planning, engagement, and well-being.
Maintain strong knowledge of McCombs and UT undergraduate degree requirements, policies, and campus resources.
Participate in weekly Academic Advising & Partners meetings and AIM (Advising, Infrastructure, MSS) team meetings.
Support the planning and implementation of summer and August orientation sessions.
Present advising information as needed in large-scale and small-group settings.
Participate in college-wide and university events such as Commencement and Gone to Business.
Engage in ongoing professional development through ACA, NACADA, and related networks.
MSS Programming and Event Coordination
Coordinates MSS program logistics, event execution, and student-facing learning experiences that build community and enhance persistence.
Responsibilities include:
Coordinate MSS Lounge operations and ensure a welcoming, well-maintained environment.
Support colleagues with planning and implementation of MSS events such as the Welcome, Study Break, Etiquette Dinner, and MSS Graduation, etc.
Manage administrative tasks for events, including submission of event forms, purchase orders, and payment processing.
Co-teach the weekly MSS First-Year Seminar with the Assistant Director and contribute to curriculum delivery.
Oversee MSS marketing and communications efforts, including supervision of the student marketing coordinator, management of MSS Canvas pages, and development of digital and print promotional content.
Assist with first- and second-year programming and student engagement efforts.
Collaborate with the McCombs Orientation Team to train and support student Orientation Advisors.
Other related functions as assigned.
Bachelor's degree and at least three years of experience coordinating a program and performing complex administrative functions in an academic setting.
Experience working with college students in an advisory, program coordination, or administrative capacity.
Effective interpersonal skills and strong written and oral communication skills.
Ability and willingness to work independently and as a supportive team member.
Demonstrated initiative, problem-solving, and follow-through ability.
Demonstrated skills in organization, time management, and attention to detail and accuracy.
Diplomacy and sound judgment in working with students, families, staff, faculty, and administrators.
Excellent attention to detail.
Relevant education and experience may be substituted as appropriate.
Demonstrated ability to provide excellent customer service and establish rapport with students.
Previous experience working in a higher education environment.
Experience working with first generation student populations at The University of Texas at Austin.
Knowledge of UT Austin policies and resources.
$50,000 annually
General office conditions with the majority of time spent in contact with students, faculty, and administrators during usual office hours.
Repetitive use of a keyboard.
Some evening and weekend work.
Resume
Letter of interest
References (2 professional) – Please note, McCombs requires that if a candidate with UT work experience applies to the position that we contact the UT supervisor of the candidate even if not listed as a reference
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.