Job Posting Title:
Academic Program Coordinator, BBA International Programs----
Hiring Department:
Red McCombs School of Business----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu
Develop, administer, and implement study abroad opportunities for the BBA International Programs (IP) team, in the Texas BBA Program Office in the McCombs School of Business, a top-ranked business school at a leading public research university.
Manage a portfolio of overseas and study away programs to support the international education goals of the BBA Programs Office. Assess existing BBA programming abroad and monitor student enrollment numbers to set admissions goals and identify new opportunities that best meet student needs. Ensure the completion of administration processes specific to their program portfolio. Support credit transfer and course approval processes for semester-long programs. Manage relationships and correspondence with international university exchange partners. Maintain line of communication with ISSS regarding incoming international students taking courses at McCombs. Build and maintain professional relationships with key constituents and partners who support programs in their assigned portfolios. Serve as the primary contact for their program and maintain timely communication and email correspondence with students, partner institutions, and ISSS. Liaise with other units across campus and key staff who support our operations.
Recruit, advise, select, and prepare students for semester-long programs abroad. Maintain Canvas pages, program materials, and various online platforms to communicate accurate, up-to-date information on IP processes and requirements. Develop a strong understanding of business degree requirements to provide McCombs students with appropriate academic and program advising for their degree. Manage the admissions and registrations processes for students enrolling in semester-long exchange programs. Conduct pre-departure orientations to prepare students to go abroad and deliver re-entry sessions for students when they return. Support the review of scholarship applications and monitor student enrollment compliance. Contribute as needed as a risk management officer and student emergency contact for managing student incidents in collaboration with leadership and the Texas Global Risk and safety team. Review student application materials and nominate students for admissions to international exchanges. Support content creation and development of student sessions and informational materials. Supports incoming exchange student processes like course selection, registration, and orientation.
Develop promotional materials and support student outreach to increase awareness of BBA International Programs. Conduct information sessions for prospective students on program options and all IP offerings. Participate in tabling, fairs, and other promotional opportunities within McCombs and across campus. Support office-wide events, departmental initiatives.
Other related functions as assigned.
Bachelor's degree and at least 3 years of experience coordinating and administering educational programs
Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines
Adaptability and willingness to take on new initiatives or learn new things
Demonstrated excellent interpersonal and team skills and professional demeanor
Ability to work independently with little supervision
Demonstrated ability to establish and maintain effective rapport with a varied group of individuals
Excellent written, oral, and presentation skills
Proven attention to detail
Proficient in Microsoft Excel, Word, and PowerPoint
Equivalent combination of relevant education and experience may be substituted as appropriate.
Advanced degree in international education, higher education, or a related field
Strong knowledge of international education systems, study abroad programs, and cultural considerations
A combination of two to three years of experience coordinating programs in an educational environment
Knowledge of UT Austin systems and experience working in international education at UT Austin, especially within the McCombs School of Business
Experience developing and managing budgets, negotiating contracts, and managing complex projects
Experience living, studying or working abroad
$50,000 annually
Works in standard office conditions with repetitive use of a keyboard at a workstation.
Occasionally lifts/moves boxes weighing up to 25 pounds delivered to the BBA Program Office.
Typical work shift is Monday - Friday, 8am – 5pm. Some evening and weekend hours may be required during peak periods and special events.
This is an Austin, TX-based position and is eligible for occasional remote work.
Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.