Are you passionate about representing Lytx’s culture and values by providing an exceptional experience to our teams, clients, and vendors? As the Workplace Specialist, you'll ensure delivery of an outstanding workplace experience. You get to create a lasting, positive impression for everyone who comes to our office. If you have superior customer service skills, strong organizational and communication skills as well as the ability to handle maintenance tasks, then we want you to join our Workplace team!
Workplace Experience Excellence
- Greet visitors, answer inquiries, and provide wayfinding
- Support New Hire and Termination processes for employees
- Setup workstations for the new hires first day in the office
- Work with the Employee Communications team to support site events as needed through close partnership on installation and setup needs
- Create badges + grant access
- Create welcome slide, coordinate desk setup
- Answer questions as needed
Operational Excellence
- Conduct periodic building audits, document, update and repair
- Assist with ensuring “as-built” drawings and reservation tool are accurate by reporting changes or discrepancies to the Workplace Planner for software updates to Eptura (space and reservation tool)
- Submit work orders to site landlord as needed (i.e. temperature adjustments, leaks, etc.)
- Conducts preventative maintenance, work order repairs and maintenance
- Conducts safety planning and provides emergency response
- Provide vendor coordination, purchase order creation and invoice accrual information
- Ensure rooms are maintained; coordinate conference room cleanliness and setup
- Ensures all amenities and food services are maintained and products are replenished on time
- Support sustainability commitments
- Work on event setups and liaise with vendors as needed
- Coordinate food services, such as onsite coffee supply and vendor management and provide support for catering, visitors, etc.
- Print and install signage. Coordinate vendor and in-house installation
- Work to keep conference room and digital signage technology in check
- Order supplies, plan catering for meetings, shipping/receiving of packages
- Issue security badges; update and maintain the Security system
- Assist with security reporting
- Maintain office and break room inventory, ensure adequate inventory of supplies
- Maintain Security and Safety for both employees and visitors by following company procedures
- Provide timely and accurate expense reports
- Provide solutions to problems based on knowledge and best judgment
- Daily front desk coverage for 30 minutes and coverage when reception is out of office.
- Operate technology tool for visitors and mail
- May coordinate catering orders
- May assemble furniture as needed
- Special projects may be assigned as needed
- Other duties as assigned
What You'll Need:
- Minimum 2 year of proven experience in a Facilities Coordinator or similar position
- Associate degree or equivalent work experience, Bachelor's degree preferred
- Minimum of 1 year working in an office environment balancing multiple projects and client requests
- Experience providing a high level of customer service which includes greeting customers and managing guest traffic
- Strong verbal and written communication skills
- Experience and discretion handling confidential information and circumstances
- Strong organization and planning skills
- Proficient in Microsoft Office suite, including Outlook, Word, PowerPoint
- Strong attention to detail, time management and stress tolerance
- Flexibility to handle changing priorities and projects
- Ability to work independently with minimal direction
- Use good judgment when resolving issues
Benefits:
- Medical, dental and vision insurance
- Health Savings Account
- Flexible Spending Accounts
- Telehealth
- 401(k) and 401(k) match
- Life and AD&D insurance
- Short-Term and Long-Term Disability
- FTO or PTO
- Employee Well-Being program
- 11 paid holidays plus 1 inclusive holiday per year
- Volunteer Time Off
- Employee Referral program
- Education Reimbursement Program
- Employee Recognition and Appreciation program
- Additional perk and voluntary benefit programs
Hourly rate is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring hourly rate for this position is:
$28.24 - $35.69
Innovation Lives Here
You go all in no matter what you do, and so do we. At Lytx, we’re powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that’s what we do. Join our diverse team of hungry, humble and capable people united to make a difference.
Together, we help save lives on our roadways!
Lytx, Inc. is proud to be an equal opportunity employer. We’re committed to building a diverse and inclusive workforce and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. We are committed to providing reasonable accommodation for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email TA@lytx.com. Lytx conducts background checks on applicants who receive a conditional offer of employment in accordance with applicable local, state, federal and regional laws. Qualified applicants with arrest or conviction records will be considered. Background check results may potentially result in the withdrawal of a conditional offer of employment and will be made in accordance with all applicable local, state, federal and regional laws.