Vestiaire Collective is looking for a Workplace Experience Specialist / Office Manager to join our Paris office full time.
In this role, you will own the day-to-day workplace operations and employee experience for our Paris site. Reporting to the Workplace Experience & Travel Manager Europe, you will ensure our office runs efficiently, remains compliant, and delivers a high standard of service to our teams.
You will play a key role in improving how we operate and how employees experience our workplace on a daily basis.
Manage and optimize relationships with site suppliers (cleaning, maintenance, office supplies, catering, etc.)
Monitor contracts, service quality, and associated budgets to ensure efficiency and cost control
Lead or support tender processes and contract renegotiations
Ensure the smooth day-to-day running of the Paris office
Act as the main point of contact for all workplace-related requests from employees
Organize and coordinate internal events (well-being initiatives, team moments, company culture)
Continuously improve workplace services, spaces, and overall employee experience
Ensure compliance with workplace regulations (health & safety, fire safety, security, hygiene)
Coordinate regulatory checks and maintain up-to-date documentation
Implement and enforce internal procedures related to safety, access, and site operations
Bachelor’s degree or Master’s degree in Business, Facilities Management, or equivalent
3 to 5 years of experience in a similar role, in an international and fast-paced environment
Fluent in both French and English
Strong interpersonal skills with a genuine service-oriented mindset.
Autonomous, organized, and able to manage multiple priorities simultaneously
Solution-oriented with the ability to adapt quickly to unexpected situations
Comfortable with office tools (Google Workspace; Jira or similar Ticketing tools are a plus)