Workplace Coordinator (FTC)

Join our North Sydney office as our Workplace Coordinator on a 12 month fixed term contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What you’ll do

• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.

• Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.

• Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).

• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.

• Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.

• Assist with the coordination and execution of onsite events and meetings, including room setup.

• Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.

• Assist in new employee access card setup.

• Proactively anticipate and troubleshoot operational issues across the workplace.

• Something about purchase orders and invoicing to pay suppliers 

What experience you need

• Demonstrated experience managing general office administration tasks.

• Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)

• Ability to work fully onsite in the Sydney office 5 days a week.

• Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.

• Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What could set you apart

• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.

• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

• Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry. 

• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

What's in it for you?
At Equifax, we are on a mission to ensure that you have the support, resources and opportunities to Power Your Possible. Here are just a few ways we give back to our teams:

• Access to AI Tooling and Training for All Staff 

• Additional Leave Allocations

• Discounted Gym Memberships

• Discounted Private Health Cover (and discounted pet insurance if you want it!)

• Employee Stock Purchase Plan

• Career Development and Learning

• A Diverse and Inclusive Workplace and Environment

• Wellbeing Resources (including free financial wellbeing products and resources)

The Equifax ANZ Talent Acquisition team are taking a break over the holidays from 22nd December and we will return from Monday 5th January. We will begin to review applications and shortlist on our return.

Primary Location:

AUS-Sydney-Blue-Street

Function:

Function - Sourcing / Procurement

Schedule:

Full time