Workplace Administrative Assistant

January 25, 2026

Opportunity

We are seeking a proactive and detail-oriented Workplace Administrative Assistant to support our office operations and workplace experience. This 5-6mth fixed term role is ideal for someone who thrives in a dynamic environment and enjoys being the go-to person for administrative and facilities support. This role is required to be in the office 5 days a week.

Key Responsibilities

• Administrative Support: Manage calendars, schedule meetings, and handle correspondence for the department and executives.

• Facility Coordination: Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.

• Office Supplies Management: Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.

• Event Coordination: Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.

• Employee Support: Act as a point of contact for employee queries related to office operations and provide administrative assistance.

• Health and Safety Compliance: Support adherence to health and safety regulations and internal policies.

Ideal Candidate:

• 1–2 years of experience in an administrative or office support role.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and familiarity with office management systems.

• Collaborative team player with a proactive attitude.

• Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.

• Manage room reservations for meetings and events, ensuring availability and proper setup.

• Support catering arrangements for meetings and special events, including vendor coordination and dietary requirements.

• Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.

• Manage room reservations for meetings and events, ensuring availability and proper setup.

NOTE: This role will close at 11:59MST on Jan. 24, 2026

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobs
 

At AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well-being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long-term value for our clients and their beneficiaries.