Permanent / Part Time 24 hours per week
Fitzroy or Kew location
Excellent benefits including salary packaging
Flexible working arrangements
Are you a highly organised, detail-focused professional with experience in palliative care administration? Do you thrive in a fast-paced environment and enjoy supporting teams to achieve meaningful outcomes?
Join the Victorian Palliative Medicine Training Program (VPMTP) and play a key role in supporting state-wide palliative medicine training. You’ll coordinate the annual statewide recruitment process and meetings, manage communications, track actions, and support the education program, working closely with a passionate, multi-professional team.
This is your chance to make a real difference in the development of Victoria’s palliative medicine workforce while enhancing your administrative and stakeholder engagement skills.
About the Role
The Victorian Palliative Medicine Training Program (VPMTP) provides a state-wide training program for advanced palliative medicine trainees, building a skilled workforce across Victoria. You’ll coordinate the annual statewide recruitment process and meetings, manage communications, track actions, and support the education program, working closely with a passionate, multi-professional team.
This is your chance to make a real difference in the development of Victoria’s palliative medicine workforce while enhancing your administrative and stakeholder engagement skills.
Classifications for this position will range from HS2 - HS21 ($66,000 - $73,000) depending on experience, pro rata for part time.
Position Purpose
Reporting to the Medical Training Coordinator, the Administration Assistant provides high-level administrative support, enabling the team to focus on strategic workforce and education initiatives.
Your Contribution
Manage databases, distribution lists, correspondence, and website content.
Coordinate meetings, agendas, materials, minutes, and action tracking.
Coordinate statewide annual trainee recruitment; interviews, allocations, and the education program.
Engage with stakeholders, including committees and trainees, with professionalism and discretion.
Maintain financial records and assist with other administrative tasks as required.
Support the palliative care services team as required.
Certificate IV (or equivalent) in Office Administration.
Strong experience in high-quality administrative support.
Highly proficient in Microsoft Office; adaptable to other platforms (CGov experience [desirable]).
Excellent organisational, time-management, and communication skills.
High attention to detail and confidentiality.
Ability to work independently and collaboratively, prioritise competing demands, and be flexible.
Commitment to the values of St Vincent’s Health Australia.
What we Offer
A focus on wellbeing initiatives, with regular events and programs
Confidential, solutions-focused employee counselling
A healthy work/life balance encouraged.
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Salary Packaging – Increase your take home pay!
Discounts and Promotions always available through our Foundation
Regular opportunities for professional development to assist you to reach your career goals
Culture of continuous improvement
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Application
Please attach your resume and cover letter to your application.
Enquiries for this role can be directed to Esther McMillan-Drendel, Operations Manager , esther.mcmillandrendel@svha.org.au or 0411 108 241
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations). Successful applicants must meet these vaccination requirements. Please contact us if you would like to know more.
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au
View Reconciliation Action Plan