Vice President, Corporate Services

Oaktree is a leader among global investment managers specializing in alternative investments, with about $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities.  The firm has over 1200 employees and offices in 26 cities worldwide.

We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Based in Los Angeles, the Assistant Vice President (AVP) of Workplace Services is a highly visible role, responsible for management of office facilities, services and programs that impact both the quality of the workplace experience and the operational efficiency of the Los Angeles corporate headquarters.

Responsibilities include:

• Serve as the visible lead of Corporate Services in LA, interacting with all staff members (including senior executives) to collaborate on facilities-related solutions and provide a high level of customer services.

• Responsible for managing the Los Angeles facilities and office services staff and functions, and for coordinating with the Brentwood office team to manage their general office administration and facilities.
  • Serve as the management point of contact with the landlord for all building services and issue resolution.
  • Ensure the facilities are maintained at a high level, to Oaktree standards.
  • Oversee reception services, mailroom services, printing services, concierge, and meeting services.
  • Develop ergonomics strategy and ensure a productive and safe work environment.
  • Responsible for LA and Brentwood budgeting, cost forecasting and cost controls.
• Ensure the tracking and coordination of LA office lease agreements and key dates.
• Participate in strategy development and lead implementation of space and occupancy plans to ensure required infrastructure is in place to support local business requirements.
• Serve as key stakeholder on all tenant improvement buildouts and projects, including:
  • Providing critical input on building operations, safety & security, compliance, and business processes that impact design, layout, specifications, and procurement.
  • Serving as the primary facilities liaison with contractors, architects, project managers and other construction-related consultants.
• Responsible for LA space management and reservation system, i.e., ensuring data integrity, managing conflicts, reporting and change management activities.
• Oversee agile-seating program to ensure employees have access to clean and productive workspaces and make continuous improvements.
• Employee engagement and corporate philanthropy:
  • Accountable for LA Our Communities Matter platform.
  • Accountable for LA year-end celebration and other employee entertainment activities.
  • Co-lead and/or coordinate with Human Resources on wellness activities and other initiatives.
• Responsible for LA Emergency Preparedness function and leading any LA business continuity or emergency events.
• Manage facilities and other office-related vendors supporting the Los Angeles office to ensure Oaktree receives consistent and high levels of service at a competitive price.
   

Qualifications

• Minimum seven years’ experience in hospitality management or in an office administration role for a large corporate office.
• Relationship management, in particular, working with and supporting senior executives.
• Oversight of office services or facilities teams, including receptionist and mailroom staff members.
• Prior experience with large-scale corporate planning activities (space planning, office move or build-out).
• Familiarity with Los Angeles health, safety, and other relevant requirements.
• Previous experience with internal corporate communications.
• Strong working knowledge of Microsoft office application including Word, Excel, Outlook, and MS Project.
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.
• Experience with legal terms and contracts.
• Third party commercial negotiations with vendors

Personal Attributes

• Relationship Building; works effectively with strong, diverse teams of people with multiple perspectives, talents, and backgrounds.  He or she is known for doing what is best irrespective of politics and is comfortable with consensus building (at multiple levels) and soliciting constructive feedback; ability to elicit cooperation from a wide variety of participants including upper management, clients, other departments, and 3rd party providers.
• Communication; strong interpersonal and verbal/written communication skills; ability to present complex material.
• Independence & Collaboration; experience at working both independently and in a team-oriented, collaborative environment; must be able to drive work effectively with limited supervision (at times) while representing department and executive management interests and concerns.
• Flexibility & Organization; adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities; proven ability to multi-task and efficiently manage time across competing activities/resources; able to effectively prioritize, execute tasks, and thrive in a high-pressure fast paced environment.
• Intellectual Curiosity; energized by learning new things and engaging across a wide range of issues; must have strong problem solving skills; adept at conducting research into project-related issues and products.
• Driving Results; sets aggressive timelines and objectives to drive results, conveys a sense of urgency, and drives issues to closure; is a self-starter committed to achieving results and has a strong sense of ownership and follow-through.
• Judgment; makes recommendations and decisions that balance a variety of factors (e.g. cost, risk, short-term vs. long-term impact) and are supported by a sound fact base to achieve an optimal outcome.  Goes back to core values and key objectives when making decisions/recommendations.
• Confidentiality; must be able to handle highly confidential information and situations with professionalism and tact.

Education

A Bachelor's degree is required.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.