Vendor Procurement Generalist

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PacificSource is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths.

The Vendor Procurement Generalist provides essential support to the Vendor Procurement Manager and team by coordinating vendor intake, contract tracking, and associated activities. This role plays a key part in maintaining accurate records, monitoring contract timelines, and fostering cross-departmental collaboration to ensure efficient operations and adherence to procurement policies throughout the contracting process.

Essential Responsibilities:

• Support the Enterprise Vendor Management office in coordinating vendor intake, contract routing, tracking, and supporting processes.
• Assist internal stakeholders with vendor onboarding activities, including gathering required documentation and reviewing for relevance & quality of business owner inputs.
• Assist in obtaining finance related documents including W9s and Direct Deposit forms.
• Research and organize historical executed agreements relevant for the Legal review process, when needed.
• Track contract status and timelines, ensuring timely follow-up for renewals, amendments, and expirations.
• Help keep contract repository up to date, ensuring accurate cataloging of executed agreements.
• Monitor and report on contract routing progress, flagging delays, or missing information.
• Provide administrative support for procurement activities.
• Provide general support for department initiatives including assisting with system transition activities related to the future implementation of formal vendor management software.

Supporting Responsibilities:

• Meet department and company performance and attendance expectations.
• Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
• Perform other duties or additional projects assigned.

SUCCESS PROFILE

Work Experience: Minimum of 2 years of experience in procurement, vendor management, or related field, including experience with contract management.

Education, Certificates, Licenses: High school diploma or equivalent required. Associate’s degree or relevant coursework in business or supply chain preferred.

Knowledge: Ability to communicate clearly and professionally, both in writing and verbally, with internal stakeholders and external vendors. Strong organizational skills and attention to detail in managing documentation, timelines, and contract-related tasks. Ability to prioritize multiple assignments and follow through independently. Familiarity with procurement processes, vendor onboarding, and basic contract terminology. Demonstrates accountability for the accuracy and completeness of procurement-related documentation. Maintains a collaborative mindset and supports cross-functional coordination. Upholds high ethical standards and professionalism in all interactions.

Competencies

Adaptability

Attention to Detail

Building Strategic Work Relationships

Building Trust

Continuous Improvement

Contributing to Team Success

Planning and Organizing

Work Standards

Environment: Work inside in a general office setting with ergonomically configured equipment.

Skills:

Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork

Compensation Disclaimer

The wage range provided reflects the full range for this position. The maximum amount listed represents the highest possible salary for the role and should not be interpreted as a typical starting wage. Actual compensation will be determined based on factors such as qualifications, experience, education, and internal equity. Please note that the stated range is for informational purposes only and does not constitute a guarantee of any specific salary within that range.

Base Range:

$39,807.95 - $63,692.71

Our Values

We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:

• We are committed to doing the right thing.

• We are one team working toward a common goal.

• We are each responsible for customer service.

• We practice open communication at all levels of the company to foster individual, team and company growth.

• We actively participate in efforts to improve our many communities-internally and externally.

• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.

• We encourage creativity, innovation, and the pursuit of excellence.

Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.

Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.