Job Summary
As a member of the Manila Supplier Records team, the Vendor Master Administrator, Elsevier, will be responsible for delivering accurate and timely master data updates that meet/exceed key objectives and service levels. The master data team is accountable for maintaining overall supplier data for Elsevier. Embedding ‘Right First Time’ culture is paramount to the operations of the master data team and thus the Administrator is accountable for driving data integrity across Elsevier’s vendor base.
The Supplier Records department is responsible for ensuring the efficient and effective processing of purchase transactions including the ownership of the supplier data through to payment including responsibility for the reconciliation and accuracy of all P2P accounting transactions. Further, the Supplier Records department works with Suppliers to ensure effective roll-out of process improvements such as e-invoicing.
Job Description:
Service delivery:
Responsible for the timely and accurate delivery of the below master data activities.
Set up new suppliers
Amend to the existing suppliers
Develop operational understanding of the below areas for set up and amendment of suppliers
Banking
Tax reporting
Payment Terms
Classifications
VAT / WHT
P2P processes and systems compliance:
Be accountable for meeting and prioritizing own targets/deadlines and those of others to agreed standards and procedures.
Embed and adhere to process improvement opportunities identified by the invoice processing management team in line with P2P standards to improve efficiency, effectiveness and quality and once agreed help drive the implementation of recommended improvements.
Responsible for compliance to all P2P processes and procedures, ensuring all P2P processes for Elsevier are SOX compliant.
Relationship Management:
Be accountable for effective interaction with both internal and external stakeholders in accurately undertaking master data set up amendment activities
Appropriate escalation of issues to the Invoice Processing supervisors
Be accountable for undertaking any appropriate intervention to see invoice through to payments
Job Qualifications:
• Bachelor's degree in finance, Accounting or related area.
• Minimum of 2 years relevant work experience
• Experience in medium to large company environment
• Good communication skills.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives
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