Vendor Compliance Specialist EMEA

Vendor Compliance Specialist - EMEA 

Leeds / Hybrid - 3 days per week from our Leeds office 

The Vendor Compliance Specialist – EMEA will be responsible for supporting all aspects of vendor compliance and chargeback management across the EMEA region. This role will report directly to the Manager, Vendor Compliance based in North America and play a pivotal role in establishing and supporting the new EMEA Vendor Compliance function. 

This is a unique opportunity to be part of the setup and launch of a new department in EMEA. The ideal candidate will demonstrate strong attention to detail, a deep understanding of compliance processes, and a hands-on approach to building and optimizing operational workflows. This position will focus on ensuring compliance with all established retailer and customer requirements, handling compliance-related chargebacks, managing EMEA-specific retailer compliance guides, and supporting both the initial setup and ongoing improvement of the department. 

 

Vendor Compliance Support (EMEA Focus): 

 

• Monitor our compliance with established retailer and customer guidelines and requirements across EMEA. 

• Support and perform compliance audits and assessments for EMEA customer accounts. 

• Communicate non-compliance issues promptly, track corrective actions, and partner with distribution centers and internal stakeholders for resolution. 

 

Chargeback Management & Retailer Guides: 

 

• Investigate and resolve compliance-related chargebacks and deductions across EMEA. 

• Maintain, update, and distribute EMEA-specific retailer compliance guides and documentation. 

• Support internal teams in gathering documentation to dispute EMEA chargebacks or compliance penalties. 

 

Process Support & Department Setup: 

 

• Assist in establishing documentation standards, internal records, and workflows as part of the new department setup. 

• Assist in preparing training materials, guidance documents, and onboarding resources for distribution centers and the Vendor Compliance team. 

• Support cross-functional teams in EMEA and North America to implement process improvements and compliance best practices. 

 

Issue Resolution & Reporting: 

 

• Investigate and resolve compliance-related disputes or discrepancies quickly and efficiently. 

• Generate and update reports on EMEA compliance and chargeback performance using Excel and internal tracking tools. 

• Work closely with internal stakeholders to address root causes and implement preventive measures. 

 

What We’re Looking For

• 1–2 years’ experience in vendor compliance, supply chain, retail operations, or a related field (ideally within EMEA).

• Strong attention to detail and accuracy.

• Proficiency in Microsoft Excel (basic–intermediate).

• Excellent written and verbal communication skills; confident negotiating and resolving issues.

• Strong problem-solving skills and willingness to learn.

• Ability to work autonomously across time zones and thrive in a fast-paced environment.

• Demonstrated ability to multitask and work to deadlines.

• Familiarity with retailer compliance requirements, chargebacks, and account management.

• Collaborative, team-focused mindset with a drive for results.

• Comfortable working independently in a newly established function.

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