Vehicle Admin Coordinator - IN OFFICE

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Job Description:

**This position is fully in office**

Summary
Ryder will be implementing a new multi-state trades program where used vehicle sales are applied to new vehicle purchases. The Vehicle Admin Coordinator I will need to make decisions on handling the MSO, whether or not to accept an invoice, who to send the documents to, and resolve minor issues.

Essential Functions

• Open mail for approximately 50 Certificates of Origin on a daily basis

• Ensure that all Vehicle Certificates of Origin have an accurate unit number and Vehicle Identification Number

• Enter each unit number into the Multi-State Trades (MST) system and create an invoice to record the sale of the vehicle from Network Vehicle Central to Ryder Truck Rental, LT.

• Sign the Certificates of Origin over to Ryder Truck Rental, LT and notarize documents when applicable

• Ensure all Certificates of Origin were entered into the Multi-State Trades (MST) system and sort documents by Licensing Administrator

• Prepare overnight packages to send the certificate and invoice to the appropriate Licensing Administrator

• Work with the Licensing Administrators and Manufacturers to research and resolve issues with receipt of the Certificates of Origin or Invoice

• Scan documents into an imaging center and maintain files

• Update Licensing Administrator’s location directory

• Provide documents for Audit as Necessary

Additional Responsibilities

• Performs other duties as assigned.

Skills and Abilities

• Strong verbal and written communication skills

• Ability to handle high volume data entry

• Highly thorough and dependable. Candidate must be extremely reliable as this function has tasks that must be completed daily

• Able to make decisions on handling the MSO: whether or not to accept an invoice, who to send the documents to and resolve minor issues

• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)

• Ability to work independently and as a member of a team

• Flexibility to operate and self-driven to excel in a fast-paced environment

• Capable of multi-tasking, highly organized, with excellent time management skills

• Detail oriented with excellent follow-up practices

Qualifications

• H.S. diploma/GED required

• Five (5) years or more experience in an office/business environment required

• Five (5) years or more Ryder experience preferred

Travel
None

DOT Regulated
No
 

Job Category

Accounting

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type:

Hourly

Minimum Pay Range:

$19.00

Maximum Pay Range:

$20.00

Benefits Information:

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Important Note:

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned. 

Security Notice for Applicants:

Ryder will only communicate with an applicant directly from a [@ryder.com] email address and will never conduct an interview online through a chat type forum, messaging app (such as WhatsApp or Telegram), or via an online questionnaire.  During an interview, Ryder will never ask for any form of payment or banking details and will never solicit personal information outside of the formal submitted application through www.ryder.com/careers.

Should you have any questions regarding the application process or to verify the legitimacy of an interview or Ryder representative, please contact Ryder at careers@ryder.com or 800-793-3754.

Current Employees:

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