UNIV - Accounting/Fiscal Analyst III - Department of Medicine: Division of Infectious Diseases

Job Description Summary

Serves as the Department of Medicine Accounting/Fiscal Analyst who partners with the Division Administrator to manage all financial aspects of the Division of Infectious Diseases, to include coordinating the business management functions of grants, contracts, and unrestricted funds. Primary responsibilities are focused on financial management and analysis with the purpose of providing accurate, timely advice to guide appropriate decision making.

This position reports to the Division Administrator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000972 COM DOM Infectious Diseases CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% - Financial Management

• Supports the preparation of the Division’s $5.4 million unrestricted budget and annual research budget of more than $30 million, which includes coordinating the accounting and financial reporting of University, MUSCP, and MUSCF accounts, monthly budget-to-actual reporting, accrual management, costing allocation changes, and commitments/encumbrances.

• Supports and helps monitor the budget process, analyzing current and historical data on a continuous basis making recommendations for corrective actions and strategic projections. Anticipates problems and proactively communicates recommendations to prevent issues. Scope includes reconciliation of unrestricted and restricted accounts, Division Director Development and faculty start-up packages, endowed chairs, and other accounts.

• Tracks all incoming revenues to ensure that the funds credit the correct accounts, which includes reviewing the MUSC Cashier’s unclaimed cash report and completing the necessary forms to claim the funds. This may require communicating with sponsors to secure supporting documents, if needed.

• Actively prepares for and participates in monthly budget to actual meetings that includes departmental senior leaders. Documents action items and communicates when items requiring follow up have been resolved.

35% - Research and Grant Management

• Manages the post award financial management for non-clinical trials (i.e., Federal, State, Foundation, etc.) grants monitoring expenditures, encumbrances on subcontracts, indirect costs withholdings, revenue generation, and outdated commitments/encumbrances.

• Performs complex analysis of the divisional grant portfolio then prepares and distributes PI reports in a timely, scheduled routine. Coordinates and participates monthly meetings with PIs, Co-Is, research team members, and external partners.

• Works with the departmental pre-award grant team to provide all necessary information for budget preparation, data collection and routing of documents. Assists with providing information needed for the preparation and submission of progress and year end NIH reports.

• Collaborates with Grants, Contracts, & Accounting (GCA) on the timely close out of sponsored projects and ensuring all activities are following Federal, State, and Institutional policies and award specific regulations and requirements.

• Communicates issues and develops solutions related to grant financial management. This includes but is not limited to accounting and reporting of personnel and non-personnel transactions, monitoring spending, forecasting, and resolutions for any cost overruns and variances.

30% - Personnel Financial Management Processing

• Processes personnel effort and funding actions for faculty, staff, research grant staff, post docs, graduate students and temporary employees, which includes payroll costing allocations, Affiliate Salary Worksheets, and payroll accounting adjustments in OurDay as needed.

• Helps coordinate the divisional effort reporting process in collaboration with GCA ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

Additional Knowledge, Abilities, and Skills Preferred:

• Effective communication, organizational skills, customer service, and follow-through are vastly important requirements as this position collaborates with a wide range of individuals both internally and externally.

• The person holding this position is expected to carry out its assigned responsibilities by exercising sound professional judgment and initiative while demonstrating a positive and professional image.

Additional Job Description

Minimum Requirements: A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending. A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees