UK&I Office Manager & Executive Assistant(m/f/d)

Job Description

Northern Data Group are looking for an exceptional Office Manager & Executive Assistant to become the operational heartbeat of our London office.

This is a dual role with a strong emphasis on Office Management & will be ideal for someone who loves creating structure, driving efficiency and building an environment where high-performing teams can do their best work.

This is a hands-on role in a fast-moving environment & you’ll need to be proactive, solutions-focused and comfortable taking ownership.

YOUR RESPONSIBILITIES:

Office Management:

• Take ownership of the day-to-day operations of our Central London office (near Bank)
• Create a professional, efficient and welcoming environment for employees and visitors
• Manage vendor relationships, building management and service providers
• Oversee office budget, purchasing and invoice coordination
• Ensure health & safety compliance and facilities standards are maintained
• Coordinate onboarding logistics (workspace setup, access, equipment alignment with IT)
• Drive office improvements and process efficiencies
• Organise team events, internal gatherings and culture initiatives
• Act as the go-to person for all London office matters
• Travel monthly to our Dublin office to ensure alignment and consistency across locations

Executive Assistant Support:

• Provide proactive diary and calendar management for senior leadership
• Coordinate internal and external meetings, including preparation of materials
• Manage domestic and international travel arrangements
• Support leadership meetings with agenda preparation and documentation
• Act as a trusted liaison across teams and stakeholders
• Handle sensitive information with discretion and professionalism

YOUR EXPERIENCE:

• Proven experience as an Office Manager, Workplace Manager or similar role (essential)
• Experience supporting senior executives in an EA capacity
• Highly organised with exceptional attention to detail
• Confident managing vendors, facilities and budgets
• Strong communication and stakeholder management skills
• Comfortable operating in a high-growth, evolving environment
• Proactive mindset with a “roll up your sleeves” approach
• Strong Microsoft Office skills (Outlook, PowerPoint, Excel)
• Ability to prioritise and manage multiple tasks simultaneously
• Discreet and professional when handling confidential matters
• Experience in a technology, AI, SaaS or infrastructure environment (nice to have)

• Exposure to multi-office or international organisations (nice to have)
• Experience supporting C-suite executives (nice to have)