Transportation Contracts Administrative Specialist

Department:

Transportation

Start Here. Grow Here. Stay Here.

We’re looking for a detail-driven, proactive professional who can keep complex contract work moving smoothly in a fast-paced Transportation environment. If you’re someone who thrives on organization, accuracy, and collaboration, this role is built for you.

You’ll support the Contract Supervisor with managing bids, awards, amendments, and renewals for outsourced services, while tracking key deliverables, coordinating stakeholder communication, and ensuring contract compliance. A key focus will be monitoring insurance renewals in OnBase to keep agreements current and compliant.

If you’re ready to play a critical role in supporting essential transportation operations, apply today and help keep our contracts - and our services - on track!

About This Position

Contract Administrative Support:

• Provide administrative support to the Contracts Supervisor ensuring Transportation Department agreements comply with policies and procedures

• Track contracts, exemptions, and expirations in Smartsheet, ensuring timely renewals and compliance monitoring

• Post and route contract documents through county approval workflows and initiates internal approval processes

• Coordinate with stakeholders to determine procurement methods and supports documentation and justification needs

• Assist in drafting, updating, and monitoring agreements, including scopes, specifications, and fee schedules

• Manage insurance certificate tracking and vendor outreach to ensure timely renewals and contract compliance

• Process contract-related requests, amendments, renewals, and supports onboarding documentation for new vendors

Other Business Administration Assignments:

• Supports internal and external communications while providing ongoing administrative support to the Department

• Support activation of new vendors and system processes, with backup assistance with purchasing activities

• May assist the Department with annual audit activities

• Participate in continuous improvement efforts, including SOP development, report tracking and automation, and monitoring of County approvals for final executed items

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:  

• A High School Diploma or its equivalent

• Two (2) years of clerical, administrative, and computer experience

• -OR- A college degree and one year of clerical, administrative, and computer experience with some executive exposure

• A valid Florida Driver's License at the time of hire

Preferred "BONUS" Qualifications:

• Contract experience

• Knowledge of National Incident Management System (NIMS) 700

• Experienced with Microsoft Office, Powerpoint, Teams, and Adobe. Microsoft Smartsheet, OnBase, and Power BI

Subject to Passing Substance Screening:  This position is subject to passing a pre-employment substance screening.  An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of five (5) years

About Everything Else

Starting Pay Range: $22.94/ hour, potentially more based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.