Transportation Assistant

Transportation Assistant

Department: Department of Veterans Affairs

Location(s): Ann Arbor, Michigan

Salary Range: $55658 - $72358 Per Year

Job Summary: This position manages and operates a complex fleet of motor vehicles tor the facilities Management Service (FMS) at VA Ann Arbor Healthcare System (VAAAHS) under the supervision of the Grounds and Transportation Supervisor, Facilities Management. The incumbent is required to work under minimal supervision and resolve problems associated with the work of the office.

Major Duties:

• Duties encompass, but are not limited to: Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, para-transit vehicles, and special purpose vehicles. Develop detailed programs for the service, storage and maintenance of the equipment and its usage. Incumbent is responsible for ensuring that proper maintenance records are kept on all vehicles and pieces of equipment assigned. Incumbent is responsible for the submission of monthly, quarterly, and annual cost and estimated cost reports on vehicles. Incumbent also directs motor vehicle services, eliminates misuse and abuse by vehicle operators and assures maximum utilization and safety by promoting the cooperation of supervisors, operators and documentation of negligence, misuse, or abuse of vehicles. Inspects commercial sources for maintenance of vehicles operating locally and in areas remote from the facility. ls responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations. Plans and coordinate the vehicle rotation program by reviewing utilization patterns, then scheduling and rotating vehicle usage to achieve maximum efficiency and economy. Through effective rotation, maintains a balanced fleet to uniformly achieve maximum use and cost efficiency. Prepare forecast of individual usage for future years and prepares listing of vehicles which are projected to meet replacement criteria and estimated year of replacement and cost. Initiates vehicle procurement action on replacement and additional vehicles based on replacement standards and consultation with using service. Prepares specifications and requirements for nonstandard vehicles and equipment or determines if requirement can be filled by modifications of existing vehicles. Receives new vehicles and assigns to customer services. Advises on the goals of cost reduction, energy reduction and productivity improvement. Actively participates in agency reduction and productivity improvement. Analyzes overall fleet operations: Financial aspects, services provided, productivity, performance of commercial vendors, customer utilization of assigned vehicles and related areas to achieve control over operations and to assess effectiveness and economy of operations. Applies extensive knowledge of fleet management principles to prepare and interpret policy, regulation and directives to ensure the development of smooth uninterrupted support to the medical center mission. Ensures that all management procedures and policies enhance the coordinated efforts of the motor transport program, licensing requirements and the General Services Administration (GSA). Operates the vehicle dispatch program by determining the number of permanently assigned GSA vehicles necessary to provide the most cost-effective method of travel, selecting the type of vehicles needed, and managing a maintenance program by keeping the optimum number of vehicles available for use during peak periods of travel. Acts as designated agent for receiving, transferring, and accounting for vehicles and related property. Develops and approves local transportation related policies and regulations. Reviews and approves correspondence to provide customer assistance and information regarding fleet management program policies, procedures and services. Validates and approvals specific transportation related billings and reimbursements. Attends meetings and conferences related to fleet management. Performs other duties as assigned. This position is at the full performance level. Work Schedule: Monday- Friday, 7:00am-3:30pm Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD060730 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/01/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of vehicle repair and maintenance requirements. A thorough understanding of General Service Administration (GSA) fleet management, programs, processes, rules, and procedures. Comprehensive technical knowledge of both standard and special purpose vehicles and equipment in a large metropolitan fleet center: Specifications, capabilities, cost and market trends and operating characteristics. You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some physical effort will be required. Incumbent must be able to move independently through the hospital. Incumbent must possess visual and hearing acuity to communicate with both staff and patients. Incumbent must be able to manipulate keyboard and use a personal computer. Incumbent must be able to communicate orally. Must also be able to carry at least 15 lbs. Work Environment: Work is performed in an office setting and frequently in a maintenance shop setting. There is frequent exposure to dirt, grease, noise and machinery. Incumbent may be required to troubleshoot equipment in remote areas. The employee will operate a government motor vehicle in the performance of their duties. Normal safety precautions are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/01/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12944091. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-01