Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
***This is an fully onsite position based out of our San Francisco, CA office.***
About the role:
As the Transaction Specialist, you will be responsible for providing proactive, administrative and financial support services. In this position, you will process deal transactions, work closely with brokers in collecting necessary documents and forms, prepare invoices, and manage signature requirements.
In this role, you will:
Processing deal files/transactions; work closely with brokers/assistants in collecting all necessary documents and forms for deal files per company requirements.
Review and manage deal documentation necessary for revenue recognition.
Prepare commission calculations required for commission agreements.
Oversee commission billing process, including receivables tracking, for the team.
Track and apply expenses to specific deal pools for broker accounts.
Provide the Research Department and Brokers with deal compensation info when requested.
Bill clients for marketing expense reimbursements.
Assist Auditors with obtaining the necessary documentation for revenue recognition.
Track and update broker license expirations in the deal-tracking system.
Create and manage listing files.
Monitor all archived Deal Files/Listing Files.
Once processed, file all listings and deals into folders on network drives.
Maintain Vendor folders with current W9’s and historical invoices by date.
Work closely with Vendors, responding to all inquiries and providing necessary documentation as needed. Ensure billing information is up to date.
Review invoices and process expenses in Coupa to correct accounts and cost centers.
Resolve purchase order, contract, invoice or payment discrepancies and documentation.
What you bring:
3+ years of commercial real estate transaction experience.
Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
Proficient in MS Word, Excel, PowerPoint.
Excellent communications skills, both oral and written.
Pursuant to state/local law, Colliers is disclosing the following information:
Approximate Hourly Range for this Role: $34.22/hour to $45.67/hour
Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
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Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.